Source: https://tendernation.io/opportunities/01a13d10-c2a1-7091-b2a2-db90209a7ae4/av-support-for-annual-conference awarded GB negotiated without publication procedure Suitable for SMEs # AV Support for Annual Conference [Health Data Research UK](https://tendernation.io/buyers/health-data-research-uk) Estimated value £33,586 Published 9 Apr 2025 Deadline Closed 24 Jan 2025 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Buyer says suitable for VCSEs The buyer ticked “suitable for voluntary, community and social enterprises” on the notice. - Small contract value Valued under £135,018 including VAT, the lowest Procurement Act threshold for goods and services. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender Provision of AV support services and registration/event platforms for annual conference including: • Conference registration software, including the ability to take payments. • Online event platform • Support for delegates reporting difficulties with the platforms • Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event. • Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript • Large frame and banner: a branded backdrop and digital lectern for the main stage. • Background music for session starts, breaks, and potential awards. • Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations. Images for the digital lectern. • Timers for speakers and organisers, accessible via a laptop and comfort monitors. • Professional photography services for two days. • Power supply for 16 exhibitors. • Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format • 10-16 TV screens for exhibitors, with setup and power provided. ## CPV classification Event services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/cf72654a-5023-4c8e-89cb-6c66be0e2588) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile Health Data Research UK: past awards and live tenders](https://tendernation.io/buyers/health-data-research-uk) [Sector More Business services tenders](https://tendernation.io/sectors/business-services) ## More tenders like this [Social Housing Emerging Disrupters 6 · Procurement for Housing · 29 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a154e4-4909-7303-a67f-9c3bff3eb4d8/social-housing-emerging-disrupters-6) [Business travel services – Rahmenvertrag Bearbeitung von Reisekostenabrechnungen nach BRKG · GSI Helmholtzzentrum für Schwerionenforschung GmbH · 29 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a15183-cd6e-73e4-b6e8-3954e5689021/germany-business-travel-services-rahmenvertrag-bearbeitung-von-reisekostenab) [Photocopying services – Externe printdiensten · VZW Sint-Paulusschool · 36 days left · 24 Nov 2026](https://tendernation.io/opportunities/01a15183-34d8-71be-840d-38bf2a8bcc92/belgium-photocopying-services-externe-printdiensten) [Supply services of personnel including temporary staff – Diák- és nyugdíjas munkaerő biztosítása NTH (376) · NTH Nemzeti Tőkeholding Zrt. · 11 days left · 30 Oct 2026](https://tendernation.io/opportunities/01a15183-76f6-70c4-823e-7b614dada7b3/hungary-supply-services-of-personnel-including-temporary-staff-diak-es-nyug) [Interpretation services – Tolktjänster · Stockholms läns sjukvårdsområde · 31 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a15183-4e9a-70dc-8b27-e3d274e53dc5/sweden-interpretation-services-tolktjanster) [Printing and distribution services – SGCD53\_MARCHE\_ELECTIONS\_BRGE · Préfecture de la Mayenne · 28 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a15183-7726-73f4-bb67-b3121363d6bf/france-printing-and-distribution-services-sgcd53-marche-elections-brge)