Source: https://tendernation.io/opportunities/01a13d01-e0c4-7132-bf36-7dcc04a01c8f/document-scanning-partner awardedGBrestricted procedureSuitable for SMEs # Document Scanning Partner [United Lincolnshire Teaching Hospitals NHS Trust](https://tendernation.io/buyers/united-lincolnshire-teaching-hospitals-nhs-trust) Estimated value £1,458,338 Published 14 Oct 2025 Deadline Closed 9 May 2025 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. [More contracts for small businesses and VCSEs](/opportunities/for-small-businesses)## About this tender The Authority is introducing an Electronic Document Management System (EDMS) as a tactical solution to bring together existing electronic outputs into a single repository in advance of the delivery of an Electronic Patient Records (EPR) system. Without the introduction of the EDMS the Authority will not achieve its aim to have a full electronic patient record. The EDMS will allow the Authority to become a paper 'lite' organisation with physical clinical records being digitised for more timely access by clinicians. The Authority requires the services of a scanning partner to support on-demand scanning which is driven by outpatient activity. The scanning partner will securely collect records from Authority sites and transfer to their scanning facility, for scanning, quality checking, and re-scanning where necessary. Secure archiving and secure destruction following an agreed document retention period will be provided. The contract will commence on 3rd January 2026 for an initial period of two years with the option to extend by three periods of twelve months each. This is a call-off contract awarded following a further competition via the NHS LPP Digital Document Solutions Framework. The highest contract award value of £1,458,338 is based on the full 2 years + 1 + 1 + 1 contract duration. ## CPV classification Business services: law, marketing, consulting, recruitment, printing and security Source Contracts Finder (UK) · Notice 3f468b59-1fcc-4802-a7dc-a9093e39bf1d [View official notice ](https://www.contractsfinder.service.gov.uk/notice/3f468b59-1fcc-4802-a7dc-a9093e39bf1d) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free ](/register) [Buyer profileUnited Lincolnshire Teaching Hospitals NHS Trust: past awards and live tenders](https://tendernation.io/buyers/united-lincolnshire-teaching-hospitals-nhs-trust)[SectorMore Business services tenders](https://tendernation.io/sectors/business-services) ## More tenders like this [Employee Screening Dorset & Wiltshire Fire and Rescue Authority 17 days left 2 Nov 2026](https://tendernation.io/opportunities/01a145df-100b-70ec-8bcc-3630f263230d/employee-screening)[Invitation to Tender- For the provision of viability evidence and assessment of the West Suffolk Local Plan and the introduction of a CIL charging schedule. West Suffolk Council 31 days left 16 Nov 2026](https://tendernation.io/opportunities/01a14503-5763-721c-b887-6f844f9f4360/invitation-to-tender-for-the-provision-of-viability-evidence-and-assessment-of)[BaDC-1727 Retford Buttermarket Food Hall Operator Opportunity Bassetlaw District Council 42 days left 27 Nov 2026](https://tendernation.io/opportunities/01a14503-57cd-73bf-b1f5-a8a4f0713a79/badc-1727-retford-buttermarket-food-hall-operator-opportunity)[Consultancy Services for an Independent Mixed-Use Viability, Market Demand and Development Options Review - Fleetwood Farm, Banks West Lancashire Borough Council 21 days left 6 Nov 2026](https://tendernation.io/opportunities/01a14503-59d8-704e-b46c-727e4a0e571e/consultancy-services-for-an-independent-mixed-use-viability-market-demand-and-d)[UEFA EURO 28 Birmingham Host City - Festival Development Birmingham City Council 22 days left 6 Nov 2026](https://tendernation.io/opportunities/01a14495-7fd3-7021-b8b4-8cbe13597d01/uefa-euro-28-birmingham-host-city-festival-development)[Entrepreneurial Development Training Provider Heriot-Watt University 31 days left 16 Nov 2026](https://tendernation.io/opportunities/01a14575-08aa-7168-ae98-8e8ca2aed024/entrepreneurial-development-training-provider)