Source: https://tendernation.io/opportunities/01a13ce4-5feb-728b-875f-452234b0e901/procurement-of-new-collections-management-system awarded GB open procedure Suitable for SMEs # Procurement of New Collections Management System [National Army Museum](https://tendernation.io/buyers/national-army-museum) Estimated value £65,000 Published 31 Jul 2023 Deadline Closed 1 Sept 2023 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Small contract value Valued under £135,018 including VAT, the lowest Procurement Act threshold for goods and services. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The National Army Museum (NAM) is inviting software vendors and systems integrators to tender for the supply and ongoing support for new Collections Management System(s). The National Army Museum holds approximately a million items in the care of its accessioned Collections. This consists of a wide variety of material with a range of data requirements. The Museum has utilised a digital collections management system since 1990. It migrated to its current platform (Cabal) in 1998 - a custom-designed database, developed and maintained in-house by the Museum's Technical Services team. The system, built on the Claris FileMaker platform, was designed to meet some key principles: • Be designed and constructed in line with both national and international standards, • Allow for rapid data entry by stakeholders, • Create a centralised database of collection items of all types, • Achieve a degree of control over the Museum's collection, • Allow for the inclusion of digitised images and multimedia, • Provide a future-proof, scalable, flexible system, • Be cost effective in development, maintenance and support. Over the years, the system has been adapted and expanded to meet the NAM's changing objectives whilst facilitating the requirements of the Museum's various stakeholder groups. As the Museum enters its latest phase of development, the collections management function has been identified as an area needing improvement and the systems in place to facilitate this function being an area for potential enhancement. Read full description ## CPV classification Database and operating software package Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/6d74b3d3-79f4-4362-8c61-7caa2dd02458) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile National Army Museum: past awards and live tenders](https://tendernation.io/buyers/national-army-museum) [Sector More Software packages & information systems tenders](https://tendernation.io/sectors/software-information-systems) ## More tenders like this [Servers – Dodávka Cisco Catalyst Center · Ústav organické chemie a biochemie AV ČR, v. v. i. · 32 days left · 20 Nov 2026](https://tendernation.io/opportunities/01a156a9-9f50-7023-a3e7-14aa2b5fbe03/czechia-servers-dodavka-cisco-catalyst-center) [IT software package – Dostawa pakietów subskrypcji Microsoft albo pakietów równoważnych · Państwowa Inspekcja Pracy Główny Inspektorat Pracy · 36 days left · 24 Nov 2026](https://tendernation.io/opportunities/01a156a9-98e4-702f-a918-9b94f1198862/poland-it-software-package-dostawa-pakietow-subskrypcji-microsoft-albo-pakie) [Software package and information systems – AutoDesk Lizenzen · Hamburger Energienetze GmbH · 25 days left · 13 Nov 2026](https://tendernation.io/opportunities/01a156a9-63e1-72f3-8854-0907e37f21fa/germany-software-package-and-information-systems-autodesk-lizenzen) [Software package and information systems – System wykrywania anomalii w ruchu SMTP w oparciu o Self-Learning AI · Narodowy Bank Polski · 31 days left · 19 Nov 2026](https://tendernation.io/opportunities/01a156a9-6291-7294-b080-d589aa9cf0c0/poland-software-package-and-information-systems-system-wykrywania-anomalii-w) [Software package and information systems – Smart život a služby v meste Liptovský Mikuláš · Mesto Liptovský Mikuláš · 22 days left · 10 Nov 2026](https://tendernation.io/opportunities/01a156a9-8b56-73a0-8eb6-a47a2de359b0/slovakia-software-package-and-information-systems-smart-zivot-a-sluzby-v-mes) [Servers – Ausschreibung CITRIX Wartungsverlängerung ab 2027 · Hannoversche Informationstechnologien AöR / hannIT · 4 days left · 23 Oct 2026](https://tendernation.io/opportunities/01a156a9-615c-713f-93e6-da09a76b2c98/germany-servers-ausschreibung-citrix-wartungsverlangerung-ab-2027)