Source: https://tendernation.io/opportunities/01a13cc1-b0b6-7229-8a09-582a09cc3fda/digitisation-of-personnel-records awarded GB restricted procedure Suitable for SMEs # Digitisation of Personnel Records [NHS Shared Business Services](https://tendernation.io/buyers/nhs-shared-business-services) Estimated value £455,562 Published 13 Jun 2023 Deadline Closed 4 Mar 2022 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Buyer says suitable for VCSEs The buyer ticked “suitable for voluntary, community and social enterprises” on the notice. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The requirements for provision of Digitisation of Personnel Records for the Contracting Authority are outlined in the below and are to be included be not limited to: • Requirements to move away from paper-based system to an electronic system • Requirement for a System which will hold all relevant HR records which include: o Application form o Job Description/Person Spec o Contract o Offer Letter o Registration Documents o Eligibility to Work docs o OH Clearance o New Starter Paperwork o DBS if applicable o If applicable sickness paperwork eg Return to Work Docs, Sickness Letters o If applicable disciplinary paperwork etc • Managers/ / Trust HR to be able to upload relevant employment related documentation that is required to be stored on personnel file • The ability for HR and Manager to access Employees Information, with access for multiple owners • Ideally link with ESR Supervisor Hierarchy, to avoid having to maintain another hierarchy within another system • The ability for Docs to be destroyed when time periods come up • The ability to pull records for Auditing purposes • A clear, accessible audit trail of who has accessed records and when • Access to move physical files as well as digital files to one centralised digital place. Currently this could be documents stored in, for example and not limited to, TEAMs files, personal drive files, shared drive files and or paper copy files. • Provide Project management and support to the Contracting Authority project team to ensure project can be delivered efficiently and on time. Read full description ## CPV classification Data security software development services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/91a19be6-7c05-49ef-91fb-3438e6accaec) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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