Source: https://tendernation.io/opportunities/01a13cba-227f-73d4-9f8c-7d8f15f8c8d4/pre-market-engagement-property-management-agency-pma-contract pending GB open procedure Suitable for SMEs # Pre-market engagement - property management agency (pma) contract [London Borough of Hounslow](https://tendernation.io/buyers/london-borough-of-hounslow) Estimated value £1,000 Published 1 Aug 2023 Deadline Rolling deadline ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Buyer says suitable for VCSEs The buyer ticked “suitable for voluntary, community and social enterprises” on the notice. - Small contract value Valued under £135,018 including VAT, the lowest Procurement Act threshold for goods and services. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT - PRE MARKET ENGAGEMENT The Property Management Agent manages the Council's landlord / tenant agreements in respect of various shops, community groups, football clubs, telecoms (e.g., mobile phone masts), Scout group premises, etc. The overall rental value of our portfolio is circa £6.07m (see Appendix B). The contract is split into two parts - • Investment portfolio - high income generation shops and markets. • Non-Investment portfolio - Community centres, community halls, public halls, Leisure Centres, Scout huts, etc. In addition, there are over 95 commercial shops under the HRA which are managed by corporate Property under the current contract on behalf of Housing. There is a different management approach between these two strands of the contract, although they were let as one contract following the last procurement exercise this was mainly due to historical reasons. Part of the pre-market engagement will test the market's view as to how appropriate this is as a model for 2024 and beyond. The portfolio to be managed under the PMA Contract consists of circa 1,000 agreements. Circa 300 of these are considered to be 'Non-Active' i.e. do not require day to day estate management but do require administrative supervision. The nature of these agreements includes easements, garden licences, access licences, rights of way, wayleaves and lease-ins. The remaining circa 700 agreements are deemed as 'Active' and require full day to day estate and lease event management. These agreements fall into the categories of sub-stations, children centres, community centres, shops, industrial units, telecoms, licencing (including grazing) and leisure properties i.e. sports centres. As part of these circa 700 commercial units there are circa 90 agreements to be managed which form the Western International Market. LBH has a Corporate Property Team, but it needs a PMA contract to provide support due to the size of the LBH portfolio. The scope of the PMA Contract will include - • Rent collection • Rent increases as per the lease • Terminating leases when appropriate on our behalf • Ensuring leases are in place • Ensuring premises are occupied • Carrying out due diligence checks • Checking that occupancies are in accordance with the terms of the lease licence • Management of debts. • Perform basic move-in checks such as electricity / gas / water readings etc and noting the general condition of the premises. • Advice regarding the valuation • Carry out finance checks and background checks on the tenants. • Finding tenants • Producing a written report for LBH with details of the checks carried out and making a recommendation regarding the suitability of the tenant. The above list is not exhaustive; a draft specification can be found at appendix C. Read full description ## CPV classification Real estate services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/62f96666-853a-453a-88e7-d475d1cfc42e) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile London Borough of Hounslow: past awards and live tenders](https://tendernation.io/buyers/london-borough-of-hounslow) [Sector More Real estate services tenders](https://tendernation.io/sectors/real-estate-services) ## More tenders like this [Building sale or purchase services – prestation de commercialisation, montage d’operations, et d’accompagnement au pret bancaire (vente EN LOT) · GIE Services Clients - CDC Habitat · 34 days left · 23 Nov 2026](https://tendernation.io/opportunities/01a156aa-00e5-7027-99bf-b9900b4f7139/france-building-sale-or-purchase-services-prestation-de-commercialisation-m) [Real estate services – DIAGNOSTICS IMMOBILIER REL · 3F Notre Logis · 31 days left · 20 Nov 2026](https://tendernation.io/opportunities/01a156a9-8ad9-71cc-a989-f7d8f4914e16/france-real-estate-services-diagnostics-immobilier-rel) [Property management services of real estate on a fee or contract basis – Isännöintipalveluiden hankinta · Hangon kaupunki · 27 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a156a9-635e-7271-832d-6938ff193e22/finland-property-management-services-of-real-estate-on-a-fee-or-contract-basis) [Housing Site Identification, Landowner Engagement and Consultancy Services. · Chelmsford City Council · 27 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a15408-95e0-7222-9afc-7a4eb92afb30/housing-site-identification-landowner-engagement-and-consultancy-services) [Non-residential property services – Tehnohooldusteenuse tellimine Läänemaa objektidele (2027 ) tavatehnohooldus · Riigi Kinnisvara Aktsiaselts · 34 days left · 23 Nov 2026](https://tendernation.io/opportunities/01a15183-bab9-73ee-8079-c050be4b1d5f/estonia-non-residential-property-services-tehnohooldusteenuse-tellimine-laan) [Real estate services – Wykonanie operatów szacunkowych dla nieruchomości gruntowych na potrzeby postępowań administracyjnych prowadzonych w celu ustalenia wysokości odszkodowań za grunty pod drogi publiczne lub pod linie kolejowe (umowa ramowa) · Miasto Stołeczne Warszawa · 28 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a15183-66ca-72bb-94ae-d4e2c91a76e2/poland-real-estate-services-wykonanie-operatow-szacunkowych-dla-nieruchomosc)