Source: https://tendernation.io/opportunities/01a13cb9-4db5-72f8-8281-47551c4e02a2/hcc-0623-provision-of-a-record-management-storage-and-retrieval-system closed GB open procedure Suitable for SMEs # HCC - 06/23 - Provision of a Record Management Storage and Retrieval System [Hertfordshire County Council - Resources](https://tendernation.io/buyers/hertfordshire-county-council-resources) Estimated value £850,000 to £1,200,000 Published 21 Jun 2023 Deadline Closed 24 Jul 2023 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. The Contract requires a Contractor to provide; - Storage for physical records - Electronic and Physical Retrieval of the above records - Secure destruction of the records when required - Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts Please refer to the Specification (Schedule 1) of the Contract Document for full details of the Council's requirements. This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on 24th July 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit [in-tendhost.co.uk](https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home) Additional information: Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System. The Contract requires a Contractor to provide; - Storage for physical records - Electronic and Physical Retrieval of the above records - Secure destruction of the records when required - Collection of Confidential waste for destruction from various sites within Hertfordshire on request We expect the Contractor to have a number of years' experience in carrying out similar contracts Please refer to the Specification (Schedule 1) of the Contract Document for full details of the Council's requirements. This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on 24th July 2023. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. To access this opportunity please visit [in-tendhost.co.uk](https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home) ### Delivery Notes Option to extend for up to a further two years. Is a Recurrent Procurement Type? : No Read full description ## CPV classification Records management Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/5da5070a-a05e-474b-9c10-f8ef134cf660) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile Hertfordshire County Council - Resources: past awards and live tenders](https://tendernation.io/buyers/hertfordshire-county-council-resources) [Sector More Business services tenders](https://tendernation.io/sectors/business-services) ## More tenders like this [Social Housing Emerging Disrupters 6 · Procurement for Housing · 29 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a154e4-4909-7303-a67f-9c3bff3eb4d8/social-housing-emerging-disrupters-6) [Business travel services – Rahmenvertrag Bearbeitung von Reisekostenabrechnungen nach BRKG · GSI Helmholtzzentrum für Schwerionenforschung GmbH · 29 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a15183-cd6e-73e4-b6e8-3954e5689021/germany-business-travel-services-rahmenvertrag-bearbeitung-von-reisekostenab) [Photocopying services – Externe printdiensten · VZW Sint-Paulusschool · 36 days left · 24 Nov 2026](https://tendernation.io/opportunities/01a15183-34d8-71be-840d-38bf2a8bcc92/belgium-photocopying-services-externe-printdiensten) [Supply services of personnel including temporary staff – Diák- és nyugdíjas munkaerő biztosítása NTH (376) · NTH Nemzeti Tőkeholding Zrt. · 11 days left · 30 Oct 2026](https://tendernation.io/opportunities/01a15183-76f6-70c4-823e-7b614dada7b3/hungary-supply-services-of-personnel-including-temporary-staff-diak-es-nyug) [Interpretation services – Tolktjänster · Stockholms läns sjukvårdsområde · 31 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a15183-4e9a-70dc-8b27-e3d274e53dc5/sweden-interpretation-services-tolktjanster) [Printing and distribution services – SGCD53\_MARCHE\_ELECTIONS\_BRGE · Préfecture de la Mayenne · 28 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a15183-7726-73f4-bb67-b3121363d6bf/france-printing-and-distribution-services-sgcd53-marche-elections-brge)