Source: https://tendernation.io/opportunities/01a13cae-437a-7348-a2a2-0d8a5e1819ec/library-collection-storage-scanning-and-retrieval-service awarded GB restricted procedure Suitable for SMEs # Library collection, storage, scanning and retrieval service [University of Southampton](https://tendernation.io/buyers/university-of-southampton) Estimated value £191,467 to £900,000 Published 27 Sept 2023 Deadline Closed 4 Aug 2023 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The University of Southampton is reconfiguring its library collections and seeking a managed library store (LS) for items relocated from the University Library located at the Highfield campus in Southampton. The University may wish to arrange collections from other University sites in future years. Approximately 200,000 printed books will be relegated to the LS between October 2023 and July 2024. Some limited items may be shipped from August 2024 onwards. It is envisioned that fortnightly collections will be required between October 2023 and July 2024 in order to move all the books. An average of circa 384 boxes per shipment. The types of books will include a combination of paperback (laminated and non-laminated) and hardback (cloth, sleeved and some leather-bound) items. Most items will be 20th and 21st century. There will also be a limited number of other items such as loose and bound Ph.D. theses, print journals and loose maps. All items will be condition checked to ensure that items are clean, pest and mould free and that the book has structural integrity before dispatch to store. All items have barcodes and RFID-tags inside the items. If the LS wishes to apply an additional barcode to items, using neutral adhesive which does not leave a residue and applied to the external the top-left of the back-cover of the item. Maps must be transported and stored flat. Items stored at the LS will be categorised as 'standard' unless it is indicated that they are 'high value'. Stock will be categorised as "high value" in terms of uniqueness or scarcity and/or high academic value. An estimate of 5-10% will be high value. We anticipate that items relegated to the LS will be housed appropriately for storage efficiency and easy retrieval. We expect a fully secure, environmentally controlled storage facility which conforms to BS 4971, or equivalent. Materials should be stored in archival standard boxes, supplied by the University, according to their size. The Supplier will ensure that the environmental controlled storage facility is independently assessed by appropriately qualified experts at least annually to ensure that the necessary environmental conditions remain compliant with BS 4971, or equivalent. This assessment should be undertaken at the Supplier's cost. The Supplier will provide a collection, transportation, storage, scanning, and retrieval service. Supplier shall accept and be responsible for the safe collection, transportation and delivery , including liability for loss or damage. Damage includes but is not limited to mould damage, pest damage, water damage and fire damage. Damage may also include physical damage for example ripped pages or torn spine. Between 1-2% of items relegated to the LS may be subject to a recall, in response to a user request. Read full description ## CPV classification Storage and warehousing services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/18a7952b-a21f-4781-bbed-89c8e9cfda94) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile University of Southampton: past awards and live tenders](https://tendernation.io/buyers/university-of-southampton) [Sector More Logistics & travel services tenders](https://tendernation.io/sectors/logistics-travel-services) ## More tenders like this [Buoy positioning services – Fourniture, pose, surveillance, entretien, enlèvement, stockage des corps-morts et balisage réglementaire afférent · Mairie de Lège-Cap Ferret · 35 days left · 23 Nov 2026](https://tendernation.io/opportunities/01a156a9-abd9-716a-bfeb-f208b04fcbf0/france-buoy-positioning-services-fourniture-pose-surveillance-entretien) [Storage services – Prestations de stockage des sargasses fraîches en mer et de réimmersion, sur le territoire de la Martinique · GIP Sargasses - Prévention et Gestion des Sargasses en Martinique · 39 days left · 27 Nov 2026](https://tendernation.io/opportunities/01a156a9-afec-739b-9761-cebb868b8a38/france-storage-services-prestations-de-stockage-des-sargasses-fraiches-en-me) [Buoy marking services – Pose, dépose, entretien du balisage permanent et saisonnier, ainsi que le nettoyage du balisage saisonnier du Littoral Cannois · Mairie de Cannes · 32 days left · 20 Nov 2026](https://tendernation.io/opportunities/01a156a9-f347-7358-8aee-caf49864cbdc/france-buoy-marking-services-pose-depose-entretien-du-balisage-permanent-e) [Travel agency and similar services – ΕΚΠΑΙΔΕΥΤΙΚΕΣ ΕΠΙΣΚΕΨΕΙΣ ΓΙΑ ΤΗΝ 32η ΕΚΠΑΙΔΕΥΤΙΚΗ ΣΕΙΡΑ ΔΙΚΑΣΤΙΚΩΝ ΛΕΙΤΟΥΡΓΩΝ ΚΑΙ ΤΗΝ 6η ΕΚΠΑΙΔΕΥΤΙΚΗ ΣΕΙΡΑ ΔΙΚΑΣΤΙΚΩΝ ΥΠΑΛΛΗΛΩΝ ΤΗΣ ΕΣΔι · ΕΘΝΙΚΗ ΣΧΟΛΗ ΔΙΚΑΣΤΙΚΩΝ ΛΕΙΤΟΥΡΓΩΝ · 35 days left · 23 Nov 2026](https://tendernation.io/opportunities/01a156a9-aac1-70fd-a112-3f39616baba8/greece-travel-agency-and-similar-services-ekpaideftikes-episkepsis-gia-thn-3) [Airport operation services – Servicio De Regularización De Equipajes En El Aeropuerto Adolfo Suárez Madrid-Barajas · Aena. Dirección del Aeropuerto Adolfo Suárez Madrid-Barajas · 30 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a156a9-ac22-72c3-bece-443ea0c773a5/spain-airport-operation-services-servicio-de-regularizacion-de-equipajes-en) [Organisation of package tours – Servizio di organizzazione soggiorni climatici per over 65 per il triennio 2027-2028-2029 · Comune di Verona · 35 days left · 23 Nov 2026](https://tendernation.io/opportunities/01a156a9-cc96-72cf-8035-66703f355e7a/italy-organisation-of-package-tours-servizio-di-organizzazione-soggiorni-cli)