Source: https://tendernation.io/opportunities/01a13c63-ae0b-7074-b028-23780d9ee02d/multifunctional-devices-managed-print-and-content-services-and-records-and-info awarded GB open procedure Suitable for SMEs # Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4 [Crown Commercial Service](https://tendernation.io/buyers/crown-commercial-service) Estimated value £190,000,000 Published 23 Mar 2020 Deadline Closed 5 Sept 2016 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines: - Off-Site Records Information Management Service (full end to end service); - Off-Site Storage of Inactive Records; - Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; - Off-Site and/or On-Site Specialist Records Management Services; - Off-Site and/or On-Site combined Records Information Management Services; - Off-Site and/or On-Site Scanning Services. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: - efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; - Contracting Authorities to meet ongoing physical storage demands; - the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs; - scanning services to be provided in line with the Government's digital by default agenda; - combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; - shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and - compliance with The National Archives Gateway process, where required. The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months. Additional information: Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement. Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact Read full description ## CPV classification Document management system Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/fa95e415-d4e8-41fe-8855-8aa536085966) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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