Source: https://tendernation.io/opportunities/01a13c60-2329-736f-bb96-e3d3ab4a8699/scanning-processing-and-data-capture-services-pin [Skip to main content](#main-content) pendingGBopen procedureSuitable for SMEs # Scanning, Processing and Data Capture Services PIN [HM Land Registry](https://tendernation.io/buyers/hm-land-registry) Estimated value £7,000,000 to £10,000,000 Published 8 Jan 2020 Deadline Rolling deadline ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](/opportunities/for-small-businesses)## About this tender HM Land Registry register the ownership of land and property in England and Wales. In 2014, HM Land Registry introduced the scanning of all incoming applications and correspondence as part of its digital workflow solution. The current contract which delivers scanning services will expire at the end of May 2021. This notice is to inform the market of HM Land Registry's intention to procure a replacement. HM Land Registry will be holding a Supplier Engagement Day on 4th February 2020 to tell you more about our plans for the replacement contract. To register your interest in this event please sign up at [hmlandregistry.force.com](https://hmlandregistry.force.com) and register for project C0591. HM Land Registry expect the scope of services will cover the following: - Receipt of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning - Mail items may be of varying size for example letters and parcels and currently delivered by Royal Mail and DX - Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white - The extraction, capture and electronic submission of accurate data from HM Land Registry paper and digitised application forms and documents, on day of receipt - The electronic submission of high-quality digital images within specified service levels - Temporary storage and secure destruction of hard copy original documents - Returning through post and/or courier cherished documents and associated application documents - Processing, validation and banking of cheques and postal orders - Bulk scanning and digitisation of documents held in HM Land Registry's archive - Quality Assurance Processes Average current Daily Volumes are as follows: ### Physical Mail Intake: Images 23,000, Envelopes 2,150 Bulk and archive scanning: Images 16,000, Envelopes 1,000 Digitised Application Forms: Images 30,000 ### Cheques: 450 The notice is published on the Official Journal of the European Union supplement (OJ/S) on the TED database: [ted.europa.eu/udl](https://ted.europa.eu/udl?uri=TED:NOTICE:6629-2020:TEXT:EN:HTML) Read full description ## CPV classification Electronic data management (EDM) Source Contracts Finder (UK) [View official notice ](https://www.contractsfinder.service.gov.uk/notice/d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free ](/register) [Buyer profileHM Land Registry: past awards and live tenders](https://tendernation.io/buyers/hm-land-registry)[SectorMore Software packages & information systems tenders](https://tendernation.io/sectors/software-information-systems) ## More tenders like this [Registration Services Booking and Management System Herefordshire Council 28 days left 13 Nov 2026](https://tendernation.io/opportunities/01a14571-36b1-7388-87a9-27c78a201aee/registration-services-booking-and-management-system)[Fleet Management System North East Derbyshire District Council 28 days left 13 Nov 2026](https://tendernation.io/opportunities/01a14495-83e7-7347-bd5f-302d644ecdf8/fleet-management-system)[The People's Network E-bikes - Customer Subscription, Service, Technology and Fleet Management Platform Provider South Yorkshire Mayoral Combined Authority 31 days left 16 Nov 2026](https://tendernation.io/opportunities/01a14427-96da-72c9-813b-873ea7454e67/the-peoples-network-e-bikes-customer-subscription-service-technology-and-fl)[Software package and information systems – Mise à disposition d’un système de vote électronique pour les élections des membres des Chambres de Commerce et d’lndustrie (CCI) CCI France 35 days left 20 Nov 2026](https://tendernation.io/opportunities/01a14210-02ae-7305-9e58-882f4eec9ff8/france-software-package-and-information-systems-mise-a-disposition-dun-syst)[Software package and information systems – UEM OSS/MPC Dataport AöR 10 days left 26 Oct 2026](https://tendernation.io/opportunities/01a1420f-ff26-70c5-b28c-5fc6d67ab499/germany-software-package-and-information-systems-uem-ossmpc)[Software package and information systems – Zakup, dostawa i wdrożenie w zakresie digitalizacji i cyfryzacji dokumentacji medycznej wraz ze sprzętem komputerowym, dostawa serwerów i macierzy Wojewódzki Szpital Specjalistyczny im. Św. Jadwigi w Opolu 3 days left 19 Oct 2026](https://tendernation.io/opportunities/01a14210-2c8c-70e8-be40-f1a454a80c7b/poland-software-package-and-information-systems-zakup-dostawa-i-wdrozenie-w)