Source: https://tendernation.io/opportunities/01a13c5b-d25a-731b-a6ba-555aa22731ed/gb-london-collections-management-and-web-publishing-systems-for-our-photographi closed GB open procedure Suitable for SMEs # GB-London: Collections management and web publishing systems for our photographic collections [The Courtauld Institute of Art](https://tendernation.io/buyers/the-courtauld-institute-of-art) Estimated value £100,000 to £500,000 Published 31 Aug 2020 Deadline Closed 14 Sept 2020 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender NOTE: This notice was updated on 31 August 2020 for the following reason: Please note the following amendments and clarifications, as of 26 August: - We have re-considered the allocation of 3 months for phase one of the project and, on reflection, will extend this phase to 6 months. - We have re-considered the requirement for hosting from the commencement of the project to the conclusion of digitisation activities (end of 2022) to be included within the project budget, given that this requirement is already being met internally by the Courtauld (and will continue to be met into the future). We therefore confirm tenderers should omit from their tender submissions any costs associated with hosting for this period. The overall budget for the project of £130,000 inc VAT to £150,000 inc VAT remains the same. - As a consequence of these changes, the timetable for submission has been extended by another two weeks, to midnight on 28 September 2020(The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for: Cloud storage either supplied by contractor, or using the Courtauld's own systems supplied under contract by a 3rd party Digital asset management and rights management - primarily for images but also for video, audio and 3D files. Cataloguing - free text, controlled text and thesauri within the Collections Management System Metadata structure, management and search within the Collections Management System ### Data import ### Web publishing Presentation of interpretative content, essays, blogs, events Visualisation of metadata ### Sharing User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website ### Accessibility Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing) Print on demand - not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld's image collections, including the Courtauld Gallery ### Audit and reporting capabilities In addition, the Software Solution must fulfil the Courtauld's requirements for: Technical infrastructure ### Availability ### Security and privacy Audit and reporting capabilities ### Analytics Support, maintenance and service management Product development ### Roadmap The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for 

The Conway Library
, The Witt Library
, The De Laszlo Collection of Paul Laib Negatives
, The Anthony Kersting Archive, and
 The Photographic Survey
.) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Read full description ## CPV classification Database software package Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/d93ae179-cdaf-4ad3-a26e-70eeabb969bd) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile The Courtauld Institute of Art: past awards and live tenders](https://tendernation.io/buyers/the-courtauld-institute-of-art) [Sector More Software packages & information systems tenders](https://tendernation.io/sectors/software-information-systems) ## More tenders like this [Software package and information systems – Smart život a služby v meste Liptovský Mikuláš · Mesto Liptovský Mikuláš · 22 days left · 10 Nov 2026](https://tendernation.io/opportunities/01a156a9-8b56-73a0-8eb6-a47a2de359b0/slovakia-software-package-and-information-systems-smart-zivot-a-sluzby-v-mes) [Servers – Dodávka Cisco Catalyst Center · Ústav organické chemie a biochemie AV ČR, v. v. i. · 31 days left · 20 Nov 2026](https://tendernation.io/opportunities/01a156a9-9f50-7023-a3e7-14aa2b5fbe03/czechia-servers-dodavka-cisco-catalyst-center) [Software package and information systems – System wykrywania anomalii w ruchu SMTP w oparciu o Self-Learning AI · Narodowy Bank Polski · 31 days left · 19 Nov 2026](https://tendernation.io/opportunities/01a156a9-6291-7294-b080-d589aa9cf0c0/poland-software-package-and-information-systems-system-wykrywania-anomalii-w) [Software package and information systems – AutoDesk Lizenzen · Hamburger Energienetze GmbH · 25 days left · 13 Nov 2026](https://tendernation.io/opportunities/01a156a9-63e1-72f3-8854-0907e37f21fa/germany-software-package-and-information-systems-autodesk-lizenzen) [IT software package – Dostawa pakietów subskrypcji Microsoft albo pakietów równoważnych · Państwowa Inspekcja Pracy Główny Inspektorat Pracy · 35 days left · 24 Nov 2026](https://tendernation.io/opportunities/01a156a9-98e4-702f-a918-9b94f1198862/poland-it-software-package-dostawa-pakietow-subskrypcji-microsoft-albo-pakie) [Servers – Ausschreibung CITRIX Wartungsverlängerung ab 2027 · Hannoversche Informationstechnologien AöR / hannIT · 4 days left · 23 Oct 2026](https://tendernation.io/opportunities/01a156a9-615c-713f-93e6-da09a76b2c98/germany-servers-ausschreibung-citrix-wartungsverlangerung-ab-2027)