Source: https://tendernation.io/opportunities/01a13c3c-e2a9-70d7-a017-dab4b8c45a2d/dbc-sf-off-site-archiving closed GB open procedure # DBC (SF) Off Site Archiving [Supply Hertfordshire](https://tendernation.io/buyers/supply-hertfordshire) Estimated value £70,000 Published 15 Nov 2019 Deadline Closed 23 Dec 2019 ## Who can bid - Small contract value Valued under £135,018 including VAT, the lowest Procurement Act threshold for goods and services. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. ## About this tender The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records. Key components of contract: o The transfer of our existing storage boxes to the new contractor (If applicable) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required. o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards. o Secure, safe and compliant storage of the records. o Secure and evidenced certified destruction of records when required (at your premises) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month ### Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020 All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at [supplyhertfordshire.uk](http://www.supplyhertfordshire.uk) Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted. Additional information: All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at [supplyhertfordshire.uk](http://www.supplyhertfordshire.uk) Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted. Is a Recurrent Procurement Type? : No Read full description ## CPV classification Archive services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/643a7059-abcb-42ee-9d1f-31d044e0340a) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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