Source: https://tendernation.io/opportunities/01a13c1e-6e98-7104-915c-be71209687a3/uk-sbs-it17044-unstructured-data-management-solution awarded GB open procedure Suitable for SMEs # UK SBS IT17044 Unstructured Data Management Solution [UK Shared Business Services Limited](https://tendernation.io/buyers/uk-shared-business-services-limited) Estimated value Not stated Published 4 Aug 2017 Deadline Closed 18 Aug 2017 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Buyer says suitable for VCSEs The buyer ticked “suitable for voluntary, community and social enterprises” on the notice. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender \*\*Please do not respond directly to the Buyer. Bids should be submitted through the CCS e-sourcing suite\*\* HEFCE's systems store and process data that must be protected and managed and as such HEFCE are looking to procure a solution that will allow us to manage unstructured legacy data as well as new data as it is created. A key requirement is the ability to identify, assess and understand the data and, once a decision has been made on that type of data, to be able to quickly 'find more like this' so that an action can be assigned to information with the same or similar content. The current need has arisen due to two main factors: the requirements within the forthcoming General Data Protection Regulation (GDPR)(Regulation(EU) 2016/679 and the Higher Education and Research Bill which proposes that the Higher Education Funding Council for England (HEFCE) and the office of Director of Fair Access to Higher Education (OFFA) cease to exist with other organisations undertaking some of the functions previously undertaken by those two bodies. HEFCE intend to use the software to help identify the information that they hold that should be transferred to those other organisations. HEFCE will also use the software to check that our systems only hold the personal data we are legally entitled to hold and to check that records management retention schedules are being applied effectively across all systems. The aim of this tender is to procure a software solution to enable the management of in excess of 5TB of unstructured data across both our legacy and active information estate. It will be used to cleanse, reclassify and re-store information and then to support continuous monitoring of enterprise repositories. As well as analysis of both metadata and content, the solution will need to carry out specific actions at a document level and therefore will need to enable the viewing of actual documents themselves and the metadata simultaneously. Those actions should be able to be performed on multiple documents at a time. The solution should provide for the records management of unstructured data across multiple systems including all of our locations, networks, systems, servers, endpoints, workstations, servers and other corporate devices and data systems including cloud-hosted solutions and mobile endpoints. For more information please see tender documents attached. Additional information: UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at [gpsesourcing.cabinetoffice.gov.uk](https://gpsesourcing.cabinetoffice.gov.uk) by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: [gpsesourcing.cabinetoffice.gov.uk](https://gpsesourcing.cabinetoffice.gov.uk) using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. Read full description ## CPV classification Software package and information systems Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/23318905-a42e-41ba-846c-9ba1d956f183) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile UK Shared Business Services Limited: past awards and live tenders](https://tendernation.io/buyers/uk-shared-business-services-limited) [Sector More Software packages & information systems tenders](https://tendernation.io/sectors/software-information-systems) ## More tenders like this [Preliminary Market Engagement - Corporate Enterprise Resource Planning (ERP) · North East Lincolnshire Borough Council · 21 days left · 9 Nov 2026](https://tendernation.io/opportunities/01a15410-bf5e-72d1-8225-fbabeaba595f/preliminary-market-engagement-corporate-enterprise-resource-planning-erp) [Servers – Dostawa serwerów do klastra wirtualizacyjnego · Politechnika Rzeszowska · 2 days left · 21 Oct 2026](https://tendernation.io/opportunities/01a15183-2e23-7066-ba48-4fc2a9243b50/poland-servers-dostawa-serwerow-do-klastra-wirtualizacyjnego) [License management software package – Dostawa licencji bezpieczeństwa do Systemu DNS · Poczta Polska S.A. · 15 days left · 3 Nov 2026](https://tendernation.io/opportunities/01a15183-20fa-7396-87e7-40ce84cb0f4d/poland-license-management-software-package-dostawa-licencji-bezpieczenstwa-d) [Security software package – Pořízení a implementace integrovaného řešení EDR/XDR a SIEM · Fakultní nemocnice Plzeň · 30 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a15183-1e5d-73ea-989e-b9c221c4c490/czechia-security-software-package-porizeni-a-implementace-integrovaneho-rese) [Computer servers – „Dostawa serwerów komputerowych wraz z dedykowanymi kartami graficznymi dla Copernicus PL Sp. z o.o.” · Copernicus Podmiot Leczniczy Spółka Z Ograniczoną Odpowiedzialnością · 3 days left · 22 Oct 2026](https://tendernation.io/opportunities/01a15183-08e5-7339-9a05-be1adf5996b5/poland-computer-servers-dostawa-serwerow-komputerowych-wraz-z-dedykowanymi) [Software package and information systems – Datenerfassungssystem · Dataport AöR · 15 days left · 3 Nov 2026](https://tendernation.io/opportunities/01a15183-43c5-7007-89f5-0ea2d1525f27/germany-software-package-and-information-systems-datenerfassungssystem)