Source: https://tendernation.io/opportunities/01a13c0d-5abe-7064-bf81-55c86593f0cf/elections-and-electoral-roll-management-software awarded GB open procedure Suitable for SMEs # Elections and Electoral Roll Management Software [Derby City Council](https://tendernation.io/buyers/derby-city-council) Incumbent usually keeps it Estimated value £48,000 to £80,000 Published 4 Oct 2016 Deadline Closed 3 Nov 2016 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Small contract value Valued under £135,018 including VAT, the lowest Procurement Act threshold for goods and services. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The requirement is for an Electoral Registration System that maintains details of those eligible to be included on the electoral register. The register currently comprises of around 180,000 electors and produces monthly electoral registers for use by the Electoral Registration Officer's team, Political Parties and other organisations. The system should be able to operate in line with changing guidance on Individual Electoral Registration (IER) which was first implemented in June 2014. We would like the system to link with Open Text (the Councils Document Management System) so that forms can be scanned to the Electoral system at point of receipt into the building. We also need the facility to bulk email / text electors where required to save paper forms going to households. The new system needs to have the flexibility to manage more efficiently the process of notifying electors of changes or the requirement to take action to register through electronic channels such as online sources, email and text messaging. The system should also be capable of managing an election through Candidates and Agents details, nominations, staffing, production of poll cards, ballot papers and the management of the postal voting system. The system needs to link through Government Connect to external sites such as DWP, electoral roll and print service suppliers. Ideally the system should be capable of running / hosting a results service and publishing data relating to this via the Council's website. Please note, suppliers wishing to express interest and obtain the documentation, must do so by 14:00 on 03/11/2016. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 04/11/2016. You must visit [eastmidstenders.org](https://www.eastmidstenders.org) to express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Additional information: Contract end date is 31/03/2020 with two annual options to extend until 31/03/2022. Read full description ## CPV classification Software package and information systems Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/45f7e91d-adca-11e6-9901-0019b9f3037b) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile Derby City Council: past awards and live tenders](https://tendernation.io/buyers/derby-city-council) [Sector More Software packages & information systems tenders](https://tendernation.io/sectors/software-information-systems) ## More tenders like this [Preliminary Market Engagement - Corporate Enterprise Resource Planning (ERP) · North East Lincolnshire Borough Council · 21 days left · 9 Nov 2026](https://tendernation.io/opportunities/01a15410-bf5e-72d1-8225-fbabeaba595f/preliminary-market-engagement-corporate-enterprise-resource-planning-erp) [Servers – Dostawa serwerów do klastra wirtualizacyjnego · Politechnika Rzeszowska · 2 days left · 21 Oct 2026](https://tendernation.io/opportunities/01a15183-2e23-7066-ba48-4fc2a9243b50/poland-servers-dostawa-serwerow-do-klastra-wirtualizacyjnego) [License management software package – Dostawa licencji bezpieczeństwa do Systemu DNS · Poczta Polska S.A. · 15 days left · 3 Nov 2026](https://tendernation.io/opportunities/01a15183-20fa-7396-87e7-40ce84cb0f4d/poland-license-management-software-package-dostawa-licencji-bezpieczenstwa-d) [Security software package – Pořízení a implementace integrovaného řešení EDR/XDR a SIEM · Fakultní nemocnice Plzeň · 30 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a15183-1e5d-73ea-989e-b9c221c4c490/czechia-security-software-package-porizeni-a-implementace-integrovaneho-rese) [Computer servers – „Dostawa serwerów komputerowych wraz z dedykowanymi kartami graficznymi dla Copernicus PL Sp. z o.o.” · Copernicus Podmiot Leczniczy Spółka Z Ograniczoną Odpowiedzialnością · 3 days left · 22 Oct 2026](https://tendernation.io/opportunities/01a15183-08e5-7339-9a05-be1adf5996b5/poland-computer-servers-dostawa-serwerow-komputerowych-wraz-z-dedykowanymi) [Software package and information systems – Datenerfassungssystem · Dataport AöR · 15 days left · 3 Nov 2026](https://tendernation.io/opportunities/01a15183-43c5-7007-89f5-0ea2d1525f27/germany-software-package-and-information-systems-datenerfassungssystem)