Source: https://tendernation.io/opportunities/01a13c04-74d7-736b-9d8a-a7a84e7b849a/call-off-scanning-and-archiving-services awarded GB open procedure Suitable for SMEs # Call-Off Scanning and Archiving Services [Water Services Regulation Authority](https://tendernation.io/buyers/water-services-regulation-authority) Estimated value £36,000 Published 18 Nov 2016 Deadline Closed 7 Jun 2016 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Small contract value Valued under £135,018 including VAT, the lowest Procurement Act threshold for goods and services. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender ### Key Outputs and Deliverables Provide a secure off-site storage facility, and provide evidence of security systems and processes. Physical storage location must be within the United Kingdom only. Electronic storage must be within the EU. Preferably within the UK, this includes metadata searching/tracking software and not just scanned images. If the software and systems are not on a private network, the privacy impact assessment for use of data within the cloud must be available to view. Ability to provide a secure, robust and auditable tracking system. Move boxes from our current suppliers to your facility. Ability to return boxes in a prompt manner as and when requested within agreed target timescales. Ability to allow access to our containers by authorised staff. Ability to bar code all boxes and record the proposed destruction and any other relevant dates. Ability to provide auditable destruction certificates and full documentation related to disposal. Ability to deal with the destruction of documents beyond all use in a secure and environmentally sustainable manner. Ability to provide Ofwat with a regular reports of usage and records held. Move boxes between on-site and off-site as and when required to meet Ofwat arrangements. Ability to scan documents on demand, if specific documents or records are required. Ability to insert additional files/records into specified boxes and confirm location/ reference to sender. Ability to assume full custodial responsibility for records in transit, and provide full information on lost or damaged records. Please supply details about any compensation process for records lost or damaged whilst in your custody. Provide evidence of disaster recovery and business continuity plans and policies for storage location/s used and how often these are tested. Read full description ## CPV classification Miscellaneous business and business-related services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/dbf16aaa-adc9-11e6-9901-0019b9f3037b) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile Water Services Regulation Authority: past awards and live tenders](https://tendernation.io/buyers/water-services-regulation-authority) [Sector More Business services tenders](https://tendernation.io/sectors/business-services) ## More tenders like this [Printing and distribution services – SGCD53\_MARCHE\_ELECTIONS\_BRGE · Préfecture de la Mayenne · 28 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a15183-7726-73f4-bb67-b3121363d6bf/france-printing-and-distribution-services-sgcd53-marche-elections-brge) [Business travel services – Rahmenvertrag Bearbeitung von Reisekostenabrechnungen nach BRKG · GSI Helmholtzzentrum für Schwerionenforschung GmbH · 29 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a15183-cd6e-73e4-b6e8-3954e5689021/germany-business-travel-services-rahmenvertrag-bearbeitung-von-reisekostenab) [Photocopying services – Externe printdiensten · VZW Sint-Paulusschool · 36 days left · 24 Nov 2026](https://tendernation.io/opportunities/01a15183-34d8-71be-840d-38bf2a8bcc92/belgium-photocopying-services-externe-printdiensten) [Supply services of personnel including temporary staff – Diák- és nyugdíjas munkaerő biztosítása NTH (376) · NTH Nemzeti Tőkeholding Zrt. · 11 days left · 30 Oct 2026](https://tendernation.io/opportunities/01a15183-76f6-70c4-823e-7b614dada7b3/hungary-supply-services-of-personnel-including-temporary-staff-diak-es-nyug) [Interpretation services – Tolktjänster · Stockholms läns sjukvårdsområde · 31 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a15183-4e9a-70dc-8b27-e3d274e53dc5/sweden-interpretation-services-tolktjanster) [Graphic design services – MAGAZINE DES PAYS DE LA LOIRE - LOT1 MISE EN PAGE · Région des Pays de la Loire · 32 days left · 20 Nov 2026](https://tendernation.io/opportunities/01a15183-cd94-7139-b774-287bdb24987c/france-graphic-design-services-magazine-des-pays-de-la-loire-lot1-mise-en)