Source: https://tendernation.io/opportunities/01a13bf0-eda0-7025-8f43-3669d4b28572/hosted-archive-records-concession closed GB open procedure # Hosted Archive Records Concession [Portsmouth City Council](https://tendernation.io/buyers/portsmouth-city-council) Estimated value Not stated Published 15 Jan 2016 Deadline Closed 12 Feb 2016 ## Who can bid - Open procedure Anyone can submit a full tender; there is no shortlisting stage. ## About this tender Portsmouth Library and Archive Service are looking to work with one or more suppliers to digitise, index and host, on an internationally available website, a range of documents stored in the city's archive. The project will increase the access to documents of interest to potential users both locally and worldwide and fulfil our aim to increase the use of the archive collections while maintaining the security of the originals. It will save wear and tear on the original documents and provide digital surrogates for future use. The contract will ensure free access to the digitised documents for Portsmouth residents in their local libraries. The contract has been split into nine Lots and suppliers are permitted to submit bids against one or more Lots. The estimated value of this contract for all nine Lots is in the region of £932,000, however this value is purely indicative and suppliers should make their own judgement in respect to the commercial value of each Lot. The Authority is targeting to have awarded the contract by 18th March 2016 with a subsequent commencement date of April 2016. The exact date will be agreed with the winning suppliers(s) at point of contract award. The initial Contract period will be for a minimum 5 years exclusive use with possibility of extending the term by a further 5 years non-exclusive use to a maximum total term of 10 years in increments to be agreed, subject to the agreement and performance of both parties. The supplier will confirm that all the costs of the project: equipment, staffing, scanning, indexing, hosting will be borne by them. Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project – Hosted Archive Records Concession. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, [in-tendhost.co.uk](https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current) Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: Is a Recurrent Procurement Type? : No [in-tendhost.co.uk/portsmouthcc/aspx](https://in-tendhost.co.uk/portsmouthcc/aspx/) Read full description ## CPV classification Computer archiving services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/323d18a7-adc9-11e6-9901-0019b9f3037b) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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