Source: https://tendernation.io/opportunities/01a13bec-2416-71bf-abf1-29634a7e8e8e/wireless-conference-and-hybrid-meeting-system Open for bids GB open procedure Suitable for SMEs # Wireless conference and hybrid meeting system [Ryde Town Council](https://tendernation.io/buyers/ryde-town-council) Estimated value £15,000 Published 8 Oct 2026 Deadline 32 days left 20 Nov 2026 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Below-threshold contract Buyers cannot shortlist bidders on suitability before tenders are in, so everyone gets to submit a bid (except some larger works contracts). [Procurement Act 2023, section 85](https://www.legislation.gov.uk/ukpga/2023/54/section/85) - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender Ryde Town Council invites you to quote for a wireless conference system for its Council Chamber. You will supply, install, commission and support it. The Council has no preference over brand but the system will need to be compatible with our existing IT equipment. This specification details what the system must do. The Council is open to any solution that works in the way it needs. The Council welcomes quotes from all relevant manufacturers and suppliers. The system must be simple and intuitive to operate from start-up, with no technical knowledge required. Council staff must be able to set up and run meetings confidently using clear, straightforward controls. The system must be quick and easy to set up and must not need continual adjustment. Council staff cannot adjust or operate the system once a meeting has started. It must be compatible with live streaming, as the Council streams its meetings on YouTube. Please note that Councillors do not generally attend meetings with laptops or tablets therefore, a laptop or tablet based microphone system would not be suitable. Staff do have laptops available for system operation. ### The system requirements in brief - A wireless conference system to accommodate 18 people taking part in a meeting. Councillors have shared microphones in the past (one between two) and are happy to continue doing so if it is more cost effective. - Wireless casting of the meeting to a loudspeaker the public can hear. - Compatibility with hybrid meetings, with remote participants or observers on Zoom, YouTube and Microsoft Teams. - Room to add additional units later. - Compatibility with hearing loops. Full details of the specification can be found in the tender documentation. Read full description ## CPV classification Office and computing machinery, equipment and supplies except furniture and software packages Radio, television, communication, telecommunication and related equipment Source Find a Tender (UK) · Notice ocds-h6vhtk-07838d-2026-10-08T11:32:48+01:00 [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-07838d-2026-10-08T11:32:48+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile Ryde Town Council: past awards and live tenders](https://tendernation.io/buyers/ryde-town-council) [Sector More Office & computing equipment tenders](https://tendernation.io/sectors/office-computing-equipment) ## More tenders like this [Audio visual, digital signage and visitor management system · Liverpool City Region Combined Authority · 30 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a13b92-6e81-73b0-b783-ef646e32fc95/audio-visual-digital-signage-and-visitor-management-system) [Framework Agreement for AI Enabled Transcription Tools · Caerphilly County Borough Council · 4 days left · 23 Oct 2026](https://tendernation.io/opportunities/01a13be2-ce4c-734e-acf4-79311c0542fb/framework-agreement-for-ai-enabled-transcription-tools) [Authority Chamber Audio-Visual Equipment Refresh · Merseytravel · 18 days left · 6 Nov 2026](https://tendernation.io/opportunities/01a13e26-91a5-7041-9116-c9cd7bea949c/authority-chamber-audio-visual-equipment-refresh) [GDPR Data Audit · Ryde Town Council · 7 days left · 26 Oct 2026](https://tendernation.io/opportunities/01a13def-8403-70fd-8000-ce30b3d43131/gdpr-data-audit) [Installation of new security modular building, College of Policing Ryton · College of Policing Limited · 18 days left · 6 Nov 2026](https://tendernation.io/opportunities/01a14571-32cd-7124-ac87-9d0f672ca083/installation-of-new-security-modular-building-college-of-policing-ryton) [LCRCA Authority Chamber Audio Visual and Webcasting Refresh · Liverpool City Region Combined Authority · 18 days left · 6 Nov 2026](https://tendernation.io/opportunities/01a13bec-5d08-713f-9250-3f0a58a01df4/lcrca-authority-chamber-audio-visual-and-webcasting-refresh)