Source: https://tendernation.io/opportunities/01a13be7-4655-70eb-a1fe-7fc846fabb09/provision-of-planned-preventative-maintenance-for-the-chillers-ac-systems-and-r closed GB open procedure # Provision of Planned Preventative Maintenance for the Chillers, AC Systems and Refrigeration [The Pirbright Institute](https://tendernation.io/buyers/the-pirbright-institute) Estimated value £177,666 Published 14 Aug 2026 Deadline Closed 21 Sept 2026 ## Who can bid - Open procedure Anyone can submit a full tender; there is no shortlisting stage. ## About this tender ### Contract Background The contract is for single supplier for the provision of Chillers, Air Conditioning Systems and Refrigeration Maintenance Contract at The Pirbright Institute. ### Scope of works Work Package 1 – Chillers, Air Conditioning & Refrigeration Equipment This works package is for a single supplier to service and or repair all refrigeration, air conditioning and associated systems at The Pirbright Institute. Service visits should be arranged according to F gas regulations, site requirements and insurance inspections schedules. The attached schedule (Schedule 5.C - Refrigeration Plant List) details the buildings, the details of the Chillers, Freezers and Air conditioning equipment and frequency of service visits required. A site plan showing the locations and relative sizes of these buildings is included in Schedule 5.D - Site Plan. The contractor will be expected to advise on the condition of the equipment and provide details of any remedial works required following each service. Critical remedial works should be advised to Pirbright on the same day. Quotations for non-critical remedial works should be provided to Pirbright within 1 week of a service visit. The contractor should also allow for the supply of: - 1 x vacuum pump - 1 x recovery machine - 1 x set of gauges - 1 x refrigerant leak detector These will be kept in our restricted areas and will only be used by the contractor. These can be taken out of containment and returned to contractor at the end of the contract. This is to prevent the unnecessary passage and time-consuming decontamination for contractor’s tools when work is being done on our contained systems. Within the first 6 months of the contract the contractor will be expected to provide a critical spares list and an itemised quotation for all systems. Service reports should be left on site or received by site on the day of the service and test certificates should be received by site within one week of the service visit. In addition to providing their own access equipment, it is expected that the supplier will include in their works, performing basic tasks required to access equipment such as lifting ceiling panels. ### Work Package 2 – Emergency Call out Service The supplier of works package 1 must also provide a 24-hour emergency call out service. With an engineer site attendance time of under 4 hours. All specification requirements that are associated with work package 1 also apply this work package. ### Work Package 3 – Insurance Inspection Facilitation The contractor will need to allow for the supply of an engineer to aid our insurance inspector with PSSR inspections on chillers. This can take up to 5 days per year. Read full description ## CPV classification Air-conditioning appliances Air-conditioning installations Refrigeration coils Repair and maintenance of plant Ventilation and air-conditioning installation work Air-conditioning installation work Installation work of refrigeration equipment Repair and maintenance services of cooler groups Source Find a Tender (UK) · Notice ocds-h6vhtk-06e318-2026-08-14T11:24:37+01:00 [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-06e318-2026-08-14T11:24:37+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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