Source: https://tendernation.io/opportunities/01a13bdf-fdd5-7363-9999-b1381f99b28f/bf1085-fuel-monitoring-system closed GB open procedure Suitable for SMEs # BF1085 Fuel Monitoring System [Bedfordshire Fire & Rescue Authority](https://tendernation.io/buyers/bedfordshire-fire-rescue-authority) Estimated value £50,000 Published 27 Aug 2026 Deadline Closed 15 Oct 2026 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Buyer says suitable for VCSEs The buyer ticked “suitable for voluntary, community and social enterprises” on the notice. - Below-threshold contract Buyers cannot shortlist bidders on suitability before tenders are in, so everyone gets to submit a bid (except some larger works contracts). [Procurement Act 2023, section 85](https://www.legislation.gov.uk/ukpga/2023/54/section/85) - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender Bedfordshire Fire and Rescue Authority is inviting suitable qualified organisations to bid for a modern, fit for purpose self-managed cloud-based Fuel Monitoring System. Bedfordshire Fire and Rescue Authority operate six (6) sites with bunkered diesel vehicle fuel stations, three of which contain dual tanks. The sites are located within the county of Bedfordshire: Fire Headquarters Kempston (2 tanks / 1 dispenser), Bedford Fire Station (2 tanks / 2 dispensers), Stopsley Fire Station (1 tank / 1 dispenser), Luton Fire Station (2 tanks / 2 dispensers), Leighton Buzzard Fire Station (1 tank / 1 dispenser) and Dunstable Fire Station (1 tank / 1 dispenser). The objectives are to: - Provide real-time monitoring of six bunkered fuel site and eight fuel dispensers - Enable full auditability of fuel usage - Reduce human error in recording and reporting as a result of manual processes - Provide accessible management information across the organisation - Support automated fuel reordering and monitoring - Enable all BFRS vehicles to access bunkered fuel with appropriate recording mechanisms - Improve overall fleet fuel management, including non-bunkered fuel users The high level requirements include but are not limited to:- - Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling station. - The information gathered at each fuelling station will be cloud based and be accessed from PCs at BFRA Headquarters Workshops for analysis. - The Fuel Monitoring System must provide relevant monitoring information. - The Fuel Monitoring should, where technically possible, be compatible with the existing High/Low level alarms. - The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle. Read full description ## CPV classification Fuel pumps Parts of fuel pumps Vehicle refuelling services Source Find a Tender (UK) · Notice ocds-h6vhtk-06a9ca-2026-08-27T11:19:24+01:00 [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-06a9ca-2026-08-27T11:19:24+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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