Source: https://tendernation.io/opportunities/01a13bdb-193a-7243-a280-9cf1589f3d8c/photobook-software-licenses awarded GB direct award procedure Suitable for SMEs # Photobook Software Licenses [London Borough of Havering](https://tendernation.io/buyers/london-borough-of-havering) Estimated value Not stated Published 8 Apr 2026 Deadline Rolling deadline ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender We are procuring a new housing management system, which should have similar functions to Photobook. However, the procurement is delayed and the configuration of the new system will take time. We need to continue using Photobook system for another two years. We are required to have a data collection system that keeps accurate and multiple records, photos and evidence of estate cleaning and inspections available to residents and Leaseholders. Daily records are required of all Caretaker cleaning and inspections carried out, in order to charge residents and Leaseholders for the service. We must be able to provide accurate KPIs showing that service has been delivered. We are also required to have records of HHSRS (Housing Health & Safety Rating System) inspections of all our 12,800 properties, with photographs of rooms and communal areas of the property. These requirements have come from the Housing Act and the Regulator of Social Housing Consumer standards. We are also required to use Photobook to record tenancy audits and settling in visits with tenants. This will give us secure record keeping, with accurate number of audits being logged and reported on. Audits enable us to assess the needs of our residents and prevent tenancy fraud, and are required by the Regulator. Our current Housing management system cannot carry out any of these functions, and a paper based system is not secure or sufficient, and is open to mistakes and losses. Photobook application has given us the ability to do assessments, take photographs and evidence work that has been undertaken, with time and date stamps. We have been using Photobook for two years, and now require licences for a further two years. We have explored alternative systems internally and externally, and these are not viable. The relative low cost of Photobook is the best option. We have experience of using Photobook, and the system is excellent and meets our requirements. Read full description Source Find a Tender (UK) · Notice ocds-h6vhtk-067db3-2026-04-08T11:32:30+01:00 [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-067db3-2026-04-08T11:32:30+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile London Borough of Havering: past awards and live tenders](https://tendernation.io/buyers/london-borough-of-havering) ## More tenders like this [Bannister Sports Centre Athletic Track Soft Market Testing Exercise · Harrow Council · 38 days left · 26 Nov 2026](https://tendernation.io/opportunities/01a1540d-d9e4-71cb-ad57-1603e9042fec/bannister-sports-centre-athletic-track-soft-market-testing-exercise) [Hendon Library: School Libraries and Resources Service (SLRS) refit 2026/27 · London Borough of Barnet · 28 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a154e4-41d4-73a3-9712-1003545b8a8c/hendon-library-school-libraries-and-resources-service-slrs-refit-202627) [Supply and Delivery of Grounds Machinery · Northern Ireland Housing Executive · 28 days left · 16 Nov 2026](https://tendernation.io/opportunities/01a154e4-43e1-7009-9f7c-436fa2a91825/supply-and-delivery-of-grounds-machinery) [Pest Control Services Concession 2027-30 (FH2610191) · The District Council of Folkestone and Hythe · 29 days left · 17 Nov 2026](https://tendernation.io/opportunities/01a154e4-44f9-7309-afae-daba3a678a46/pest-control-services-concession-2027-30-fh2610191) [NCC1999 NE Rural Growth Programme Evaluation · Northumberland County Council · 22 days left · 10 Nov 2026](https://tendernation.io/opportunities/01a154e4-464d-73d3-9c3e-e81aa703d9f0/ncc1999-ne-rural-growth-programme-evaluation) [SONI090 – Client-Side Advisor · SONI Ltd · 32 days left · 20 Nov 2026](https://tendernation.io/opportunities/01a154e4-4736-72ba-9b73-0e325c4a96e5/soni090-client-side-advisor)