Source: https://tendernation.io/opportunities/01a13bd3-c71d-7280-bccb-0cee35f22689/fleet-key-management-system [Skip to main content](#main-content) awardedGBopen procedureSuitable for SMEs # Fleet Key Management System [The Police and Crime Commissioner for Warwickshire](https://tendernation.io/buyers/the-police-and-crime-commissioner-for-warwickshire) Estimated value £182,585 Published 21 Sept 2026 Deadline Closed 9 Jul 2026 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](/opportunities/for-small-businesses)## About this tender The Police and Crime Commissioner for Warwickshire, on behalf of Warwickshire Police, intends to enter into a contract for the provision of a secure Fleet Key Management System across operational police sites within Warwickshire, following the evaluation of tenders received through a competitive tendering procedure conducted under the Procurement Act 2023. The proposed contract will provide a secure electronic fleet key management solution to manage, track and audit vehicle key access across operational police sites. - Applies to approximately 350 fleet vehicle key sets across 17 operational sites. - Covers secure storage, issue, return, audit, reporting, and support. - Initial scope is fleet vehicle keys, with extensibility for other controlled assets (e.g. fuel cards, equipment) as optional. Aim/Purpose: The solution shall: - Provide a secure, auditable, and standardised method for managing fleet vehicle keys across all Warwickshire Police sites. - Replace inconsistent local practices with a force-wide controlled system. - Support improved governance, accountability, and risk management for vehicle access. - Enable future operational efficiencies (e.g. pooling and utilisation insight); however, no system integrations are required at initial implementation. We were seeking a provider that has currently or in the past 3 years have successfully delivered a Key Management system (equivalent to the scope of this tender) to at least one or more UK police customers or comparable organisation, and can demonstrate the required technical capability and capacity. The contract dates stated in this notice are estimated. The software contract term will commence following successful installation and completion of User Acceptance Testing (UAT) to the satisfaction of the Authority. The contract end date and any extension expiry dates stated in this notice are therefore provisional and will be confirmed following successful completion of UAT. At commencement of the procurement, the estimated maximum contract value, calculated in accordance with section 4 and Schedule 3 of the Procurement Act 2023 and inclusive of VAT, exceeded the applicable threshold. The procurement was therefore conducted as a covered procurement. Following competition, the successful tender price is £150,368.88 exclusive of VAT (£180,442.66 inclusive of VAT), which is below the applicable threshold. The reduction in value is a result of the competitive procurement process and does not represent an artificial reduction or subdivision of the requirement. This Contract Award Notice gives notice of the Authority's intention to enter into the proposed contract with the successful supplier. The Authority will not enter into the contract before the end of the standstill period stated in this notice. Read full description ## CPV classification Surveillance and security systems and devicesSecurity equipmentHardwareTools, locks, keys, hinges, fasteners, chain and springsSoftware package and information systemsSecurity software packageVehicle-fleet-support servicesInstallation services of special-purpose machinery and equipmentHardware installation services Source Find a Tender (UK) · Notice ocds-h6vhtk-0611eb-2026-09-21T15:20:37+01:00 [View official notice ](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-0611eb-2026-09-21T15:20:37+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free ](/register) [Buyer profileThe Police and Crime Commissioner for Warwickshire: past awards and live tenders](https://tendernation.io/buyers/the-police-and-crime-commissioner-for-warwickshire)[SectorMore Security, fire & defence equipment tenders](https://tendernation.io/sectors/security-fire-defence-equipment) ## More tenders like this [Carbine and Self-loading Pistol (SLP) Non-Lethal Training Munitions Civil Nuclear Police Authority (CNPA) / Civil Nuclear Constabulary (CNC) 24 days left 10 Nov 2026](https://tendernation.io/opportunities/01a14495-7c2a-7242-9726-da80c6dc178b/carbine-and-self-loading-pistol-slp-non-lethal-training-munitions)[Supply of Army Branded Clothing Unite Procurement UK Limited 16 days left 2 Nov 2026](https://tendernation.io/opportunities/01a14443-04b1-71c7-a605-58ad56cd183b/supply-of-army-branded-clothing)[Bullet-proof vests – Zakup wyposażenia osobistego ochronnego – I Dolnośląski Urząd Wojewódzki we Wrocławiu 5 days left 22 Oct 2026](https://tendernation.io/opportunities/01a14210-53b0-72d8-b99b-bdbd9754047b/poland-bullet-proof-vests-zakup-wyposazenia-osobistego-ochronnego-i)[Sensors – Višenamjenski uređaji za motrenje i akviziciju ciljeva Republika Hrvatska Ministarstvo Obrane 6 days left 23 Oct 2026](https://tendernation.io/opportunities/01a14210-196b-72b4-a9ad-86df5854de33/croatia-sensors-visenamjenski-uredaji-za-motrenje-i-akviziciju-ciljeva)[Radar – Suministro de cinemómetros compactos portátiles láser (SCT-2027-4) Servei Català de Trànsit 30 days left 16 Nov 2026](https://tendernation.io/opportunities/01a14210-31b6-7391-9d5c-6c128f3b0e49/spain-radar-suministro-de-cinemometros-compactos-portatiles-laser-sct-2027)[Firefighting equipment – Motorsprutor klass 2 Räddningstjänsten Östra Götaland 30 days left 16 Nov 2026](https://tendernation.io/opportunities/01a14210-5d24-71db-b486-b7738aaaaf7c/sweden-firefighting-equipment-motorsprutor-klass-2)