Source: https://tendernation.io/opportunities/01a13bd3-7a1f-71eb-8460-0614453531b9/digital-preservation-system-for-derbyshire-county-council-derbyshire-record-offi awarded GB open procedure # Digital Preservation System for Derbyshire County Council Derbyshire Record Office [Derbyshire County Council](https://tendernation.io/buyers/derbyshire-county-council) Estimated value Not stated Published 26 Jan 2026 Deadline Rolling deadline ## Who can bid - Open procedure Anyone can submit a full tender; there is no shortlisting stage. ## About this tender Derbyshire Record Office is responsible for preserving the historic archives of the county, including records of Derbyshire County Council, local public record creating bodies such as hospitals and courts, the Diocese of Derby, as well as numerous organisations, businesses, families and individuals. The authority has over 100 years' experience of caring for paper-based records, but digital archives have significantly different preservation requirements, such as appropriate hardware and software to render the data readable, secure long-term storage which guarantees authenticity and legal admissibility of records. Currently, the authority does not have the infrastructure, skills, or knowledge to comply with its own Corporate Digital Preservation Policy, as is partly acknowledged in the Invitation to Quote for Consultancy - Data Management Strategy and GAP Analysis (Nov 2019). The digital preservation application should: Protect the data; Know the data; Monitor the data; Repair the data; Facilitate access to the data; Dispose of the data. The cloud-hosted solution should be able to deal with records throughout their lifetime (from creation to disposal). Being cloud based, it will not interact with any council IT systems. During the three-year contract, digital data already held by Derbyshire Record Office and acquired in line with Corporate Retention Schedules and Derbyshire Record Office Management Policy will be ingested into the system. This excludes any digital records containing personal data or corporate records not requiring permanent retention. The preservation of both these categories will need to be addressed in the future. The contract should include initial user training and support, as well as ongoing customer support. Read full description Source Find a Tender (UK) · Notice ocds-h6vhtk-060ec6-2026-01-26T15:02:49Z [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-060ec6-2026-01-26T15:02:49Z) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free](https://tendernation.io/register) [Buyer profile Derbyshire County Council: past awards and live tenders](https://tendernation.io/buyers/derbyshire-county-council) ## More tenders like this [Bannister Sports Centre Athletic Track Soft Market Testing Exercise · Harrow Council · 38 days left · 26 Nov 2026](https://tendernation.io/opportunities/01a1540d-d9e4-71cb-ad57-1603e9042fec/bannister-sports-centre-athletic-track-soft-market-testing-exercise) [Engineering works and construction works – Integrated Partnerships Framework · Northern Ireland Water · 30 days left · 18 Nov 2026](https://tendernation.io/opportunities/01a156a9-7b9a-73c9-b710-2a5021d3fa0d/united-kingdom-engineering-works-and-construction-works-integrated-partnersh) [Hdc-1714 wadkins pavilion refurbishment · Harborough District Council · 39 days left · 27 Nov 2026](https://tendernation.io/opportunities/01a155bf-f664-72f9-9823-a85d6cddbdc6/hdc-1714-wadkins-pavilion-refurbishment) [Design, supply, and Installation of Newbiggin Skatepark Extension · Newbiggin Town Council · 35 days left · 23 Nov 2026](https://tendernation.io/opportunities/01a15552-19a2-7348-a5cc-3f5ae51ef934/design-supply-and-installation-of-newbiggin-skatepark-extension) [Tender for the design, supply, delivery and installation of a modular UNIT and associated works at ARC healthy living, irvinestown. peaceplus funded upgrade works · Fermanagh and Omagh District Council · 14 days left · 2 Nov 2026](https://tendernation.io/opportunities/01a15552-1b74-73ec-a6f6-a1af37959997/tender-for-the-design-supply-delivery-and-installation-of-a-modular-unit-and-a) [Architectural, design and building consultancy services - Dalby Visitor Centre · Forestry Commission · 25 days left · 13 Nov 2026](https://tendernation.io/opportunities/01a15552-1b8a-7041-80fb-e4943876fc38/architectural-design-and-building-consultancy-services-dalby-visitor-centre)