Source: https://tendernation.io/opportunities/01a13bcf-0575-73e6-b580-059599b28885/provision-of-multi-functional-devices awarded GB open procedure Suitable for SMEs # Provision of Multi-functional Devices [Equals Trust](https://tendernation.io/buyers/equals-trust) Estimated value £750,000 Published 5 Feb 2026 Deadline Closed 24 Oct 2025 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender This tender opportunity was issued by Equals Trust. The Contractor must offer an MFD solution that meets the quantity and device specification set by the Trust. The plan is to let the leases in phases for when the current contracts terminate, with co-terminating the lease end dates with the end of the 5-year maintenance agreement. Key contract aims: - a. have relevant experience of supporting a primary school trust with an agile personalised approach. - ensure all management and engineers have the personable skills and expertise to work within education, including appropriate safeguarding training and enhanced DBS checks for on-site staff. - provide the Trust with a 'Letter of Assurance' which states that all staff who visit any of the Trust school sites have been recruited in accordance with 'Keeping children safe in education', with an enhanced DBS check in place. The Supplier will inform the client of all new starter's names and DBS clearance numbers and leavers as they occur. - provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process. - support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely. - implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Trust of areas of opportunity for service improvements, sustainability initiatives or cost savings. - provide a cost-effective solution to card release printing and data collection. - be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement. - provide sustainability initiatives and support. - be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this. - ensure that waste will be correctly sorted or disposed of or recycled, if possible. Read full description ## CPV classification Photocopying and offset printing equipment Office machinery, equipment and supplies except computers, printers and furniture Photocopying and thermocopying equipment Photocopiers Source Find a Tender (UK) · Notice ocds-h6vhtk-059cc0-2026-02-05T16:02:25Z [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-059cc0-2026-02-05T16:02:25Z) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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