Source: https://tendernation.io/opportunities/01a13bc7-c620-7161-9bae-1a9dd43618a6/venue-hire-for-exams pending GB open procedure # Venue Hire for exams [Cardiff University](https://tendernation.io/buyers/cardiff-university) Often single bidder Estimated value £141,667 Published 14 Nov 2025 Deadline Rolling deadline ## Who can bid - Below-threshold contract Buyers cannot shortlist bidders on suitability before tenders are in, so everyone gets to submit a bid (except some larger works contracts). [Procurement Act 2023, section 85](https://www.legislation.gov.uk/ukpga/2023/54/section/85) - Open procedure Anyone can submit a full tender; there is no shortlisting stage. ## About this tender Cardiff University is looking into awarding contract for venue hire for exams. Venue has to be within Cardiff. Specifications: ### Event Overview The ISCE exams will take place across two periods One in May and one in June. Venue needs to be accessible for University day before to setup and day after for take down. Venues must be available for full-day setup, overnight access, and exam delivery until at least 8pm and access from 7am in the morning. ### Venue Requirements We require flexible, secure, and well-equipped venues within the Cardiff area, ideally with proximity to public transport. Key requirements include: ### Space & Layout Exam room (could be split onto two floors but ideally no more than 3 floors/rooms) to accommodate: ### Up to 72 PODs (3m x 3m each) Examiner and actor briefing area (theatre style) Reception and student briefing rooms Separate rooms for: ### Patients ### Hijnx actors ### Drama students ### Admin/First Aid Storage (lockable) ### Prayer Holding area for students post-exam ### Facilities ### Wi-Fi for approx. 120 devices Ceiling height of at least 2.5m for POD builds Lighting suitable for clinical simulation ### Temperature control Adjustable fire alarm testing times ### Security: Lockable rooms overnight Access: Evening setup and early morning entry (from 7am) ### Parking: Free parking for approx. 100 cars Catering: Working lunch/buffet or allowance for external catering AV Equipment: Sound system, microphones, screens, and laptop connectivity ### Furniture: Approx. 72 tables (varied sizes), 300 chairs Trade access for POD installation (lift access if not ground floor) Multiple entry/exit points for separate student and examiner flow To express interest please email: . Deadline for expression of interest: Monday 1st December 2025 Read full description ## CPV classification Non-residential property renting or leasing services Source Find a Tender (UK) · Notice ocds-h6vhtk-05e1b0-2025-11-14T15:01:34Z [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-05e1b0-2025-11-14T15:01:34Z) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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