Source: https://tendernation.io/opportunities/01a13bc6-a04e-720c-b8b8-2d4256a41d21/asset-database [Skip to main content](#main-content) pendingGBopen procedureSuitable for SMEs # Asset Database [Cambridgeshire and Peterborough Fire Authority](https://tendernation.io/buyers/cambridgeshire-and-peterborough-fire-authority) Estimated value Not stated Published 9 Dec 2025 Deadline Rolling deadline ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](/opportunities/for-small-businesses)## About this tender Cambridgeshire Fire and Rescue Service (CFRS) is currently conducting a soft market testing exercise in preparation for a future procurement of an Asset Management System. The aim is to identify a centralised solution capable of managing CFRS's critical assets and infrastructure, including fleet, operational equipment, and hydrants. Core Functional Requirements; Any proposed Asset Management System must support the management of the following service areas: - Fleet Management (Vehicles, servicing schedules, defect reporting, cost tracking) - Operational Equipment Management (Personal Protective Equipment (PPE), Breathing Apparatus (BA) sets, radios, all operational equipment, servicing, and defect tracking) - Hydrant Management (Inspection, maintenance, water schemes, compliance monitoring, and mapping) Desirable (Non-Essential) Capabilities; - Property Asset Management - ICT Asset Management ### Minimum System Capabilities The system must be able to deliver, at a minimum, the following functionalities: - Centralised storage of all critical asset data - Scheduling and management of routine and ad hoc maintenance/testing - Defect reporting and escalation workflows based on urgency - Automated alerts and reminders for servicing and inspections - Integration with stock control and ordering systems - Full asset history tracking (maintenance, testing, usage) - Servicing and maintenance records - Generation of compliance-ready reports - Remote access via tablets or mobile devices with internet connectivity - Multi-user access from any location - Seamless integration with CFRS's existing Finance and Procurement systems - Standard and custom reporting across all system data - QR code compatibility for asset identification and lifecycle tracking - User-friendly interface accessible via app or browser, supporting live data and mobile use - Support for multiple stations, locations, and asset types - Role-based access control, audit trails, data encryption, and single sign-on - Cloud-based or hybrid deployment with high availability Read full description ## CPV classification Software package and information systems Source Find a Tender (UK) · Notice ocds-h6vhtk-05d6c4-2025-12-09T11:06:30Z [View official notice ](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-05d6c4-2025-12-09T11:06:30Z) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. 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