Source: https://tendernation.io/opportunities/01a13bc0-6cae-7222-8e62-eba4571b9473/governor-document-storage-and-communications-platform closed GB open procedure Suitable for SMEs # Governor Document Storage and Communications Platform [Cambridgeshire County Council](https://tendernation.io/buyers/cambridgeshire-county-council) Open field Estimated value £73,000 Published 12 Aug 2025 Deadline Closed 19 Aug 2025 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Buyer says suitable for VCSEs The buyer ticked “suitable for voluntary, community and social enterprises” on the notice. - Below-threshold contract Buyers cannot shortlist bidders on suitability before tenders are in, so everyone gets to submit a bid (except some larger works contracts). [Procurement Act 2023, section 85](https://www.legislation.gov.uk/ukpga/2023/54/section/85) - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender Provision of a document storage and communications platform for governance bodies within Cambridgeshire. The Council is looking for a provider to deliver on, but not limited to, the following: 3.1 A maximum of 121 licenses (school settings) to utilise an online document storage and communications platform for Governing Bodies of its schools and academies, with a total approximate user count of 1500. 3.2 Provide necessary training and development to enable new users and employees (e.g. Clerks to Governors) to access and utilise software appropriately 3.3 Provide opportunities for secure, GDPR compliant online documentation storage which can be uploaded by assigned users 3.4 Provide opportunities for assigned members to access broader Local Authority support and guidance documentation from a centralised library of documents (with restrictions as defined by the purchaser) 3.5 Provide a secure platform for communications amongst members of the Governing Body 3.6 Provide the purchaser with the opportunity to oversee engagement and usage, as well as accessing documentation with the prior permission of end users. 3.7 Enable integration with complementary governance tools, allowing seamless access to expert guidance, policy templates, and sector updates directly within the platform. 3.8 Provide functionality for scheduling meetings, sharing agendas, and tracking attendance, with automated reminders and calendar syncing for Governing Body members. 3.9 Support granular permission settings to ensure that users (e.g. governors, clerks, headteachers) only access documents and features relevant to their roles, enhancing security and usability. 3.10 Provide customisable dashboards for individual schools or academies to highlight key documents, upcoming meetings, and recent communications. 3.11 Offer configurable notifications and alerts for new documents, messages, or updates, helping users stay informed and engaged. 3.12 Provide functionality for Governing Body members to complete and record statutory compliance tasks via tick-box declarations, including but not limited to: Confirmation of having read Keeping Children Safe in Education guidance and Declaration of Pecuniary Interests. 3.13 Potential to provide functionality for Governing Body members and Clerks to browse, register, and manage attendance for online training sessions directly through the platform. Read full description ## CPV classification Software package and information systems Source Find a Tender (UK) · Notice ocds-h6vhtk-056862-2025-08-12T17:03:29+01:00 [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-056862-2025-08-12T17:03:29+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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