Source: https://tendernation.io/opportunities/01a13b9f-a80b-738f-bfd1-c28e9eb2d588/tender-for-the-supply-and-implementation-of-procure-to-pay-solution-services-ca closed GB open procedure Suitable for SMEs # Tender for the Supply and Implementation of Procure to Pay Solution Services (Catering) [The University of Birmingham](https://tendernation.io/buyers/the-university-of-birmingham) Estimated value Not stated Published 7 Jul 2023 Deadline Closed 7 Aug 2023 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution and the procurement of UOB Food, Beverage, and disposable suppliers inc Light Equipment. The annual procurement spend is in the region of up to £4M. The successful provider would be able to provide a fully integrated service of both "systems and procurement" to support Campus Services, they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students with the potential to expand on Edgbaston Campus to 50,000 over the next 10 years. The system must cater for the different functions operating in the university, namely purchasing, finance and Food, Beverage and Retail operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution: 1.1 E-invoices and supplier payments with detail analysis 1.2 Financial systems integration with existing UOB systems 1.2.1 Integration with Delivered catering solution 1.3 Procure to Pay 1.4 Recipe management inc Legal Allergen and Nutritional requirements 1.5 Full stock management combined with production planning system facility both from and internal and external supplier basis 1.6 Supplier management 1.7 Full Epos integration and sales analysis, linking to one true source 1.8 Sustainability product carbon impact and food waste monitoring The rates Tendered shall be Fixed and Firm for the first 3 years of the term of the Contract, and will be reviewed at the end of Year 3 if we wish to extend. All information and documents can be accessed free of charge via our tendering platform: [in-tendhost.co.uk](https://www.in-tendhost.co.uk/universityofbirmingham/aspx/Home) Read full description ## CPV classification Procurement software package Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/f409f486-c871-44ff-a3e9-6ec0f5f610d0) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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