Source: https://tendernation.io/opportunities/01a13b9a-e7d8-7370-9303-6ec2f210f7bc/digital-records-solution [Skip to main content](#main-content) closedGBrestricted procedure # Digital Records Solution [London Borough of Lambeth](https://tendernation.io/buyers/london-borough-of-lambeth) Estimated value £6,980,000 Published 27 Jan 2023 Deadline Closed 3 Mar 2023 ## About this tender This programme will provide a single, council-wide, digital solution enabling us to store, access and retrieve the records we value safely and securely. What this means is knowing where our data is and how to access it on demand, improving our efficiency and the experience for the council, citizens, and communities. We will achieve this through digitising existing records and aligning existing digital data to a common standard across all council departments, enabling automatic retention and processing of records. By adopting a sustainable digital infrastructure, we will build the foundation for future improvements. This Tender is for the Scanning and digitisation of the Physical records, creation of a digital database, retrieval software and destruction of most of the records once scanned. Some physical records are required post scanning, e.g. Registrars records. Given the large volume of activity at the beginning of the contract, co-ordinating the transfer of the physical records from the incumbent supplier, the digitisation of those records (estimated 40million pages) and set up of the Digital Records Solution - it is anticipated the vast majority of expenditure (86%) of the estimated contract costs for the scheduled 8-year contract term will be incurred within the first 12-18 months of the contract. The contract duration is a maximum 8-year term, with provision for early termination from the end of the second year, where it is anticipated the digitisation process of existing physical records would have been completed. (Estimated Contract Value £6,980,000 Read full description ## CPV classification Records Source Contracts Finder (UK) [View official notice ](https://www.contractsfinder.service.gov.uk/notice/ec07072e-ffad-4645-95c6-3c1ff76095de) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. [Track tenders free ](/register) [Buyer profileLondon Borough of Lambeth: past awards and live tenders](https://tendernation.io/buyers/london-borough-of-lambeth)[SectorMore Telecoms & broadcasting equipment tenders](https://tendernation.io/sectors/telecoms-broadcasting-equipment) ## More tenders like this [Multimedia equipment – Zakup wyposażenia elektronicznego - monitory w ramach projektu: Laboratoria budownictwa przyszłości – budowa warsztatów szkolnych przy Zespole Szkół Budowlano – Architektonicznych w Tarnowskich Górach Powiat Tarnogórski 35 days left 20 Nov 2026](https://tendernation.io/opportunities/01a14210-2e83-731d-ab4a-5af6b3c63cef/poland-multimedia-equipment-zakup-wyposazenia-elektronicznego-monitory-w-r)[Mobile telephones – Contrato mixto de suministro y soporte técnico de 550 terminales móviles digitales para el Congreso de los Diputados Mesa del Congreso de los Diputados 18 days left 3 Nov 2026](https://tendernation.io/opportunities/01a14210-6d29-7258-a34b-7b4baaec945c/spain-mobile-telephones-contrato-mixto-de-suministro-y-soporte-tecnico-de-55)[Terminal equipment – Checkout system and payment terminals Vestland fylkeskommune 35 days left 20 Nov 2026](https://tendernation.io/opportunities/01a14210-192c-736c-b1b3-d3e9d4da3fb6/norway-terminal-equipment-checkout-system-and-payment-terminals)[Telecommunications equipment and supplies – Remodelación Del Cpd De T3 En El Aeropuerto De Málaga - Costa Del Sol Aena. Dirección de Contratación 7 days left 23 Oct 2026](https://tendernation.io/opportunities/01a14210-2d09-73f4-99f6-87cc5d6601cd/spain-telecommunications-equipment-and-supplies-remodelacion-del-cpd-de-t3-e)[Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television – Dostawy radiosterowań po sieci LAN do radiotelefonów VHF i UHF oraz konsol dyspozytorskich Komenda Stołeczna Policji 14 days left 30 Oct 2026](https://tendernation.io/opportunities/01a14210-5594-72f2-9cea-c8a328e03c43/poland-transmission-apparatus-for-radiotelephony-radiotelegraphy-radio-broad)[Television and audio-visual equipment – Mötesteknik Sveriges Meteorologiska och Hydrologiska Institut 31 days left 16 Nov 2026](https://tendernation.io/opportunities/01a14210-7579-73ed-a3d5-12cae49cbb1e/sweden-television-and-audio-visual-equipment-motesteknik)