Source: https://tendernation.io/opportunities/01a13b92-6a9c-705a-bf90-467b32d3c294/archive-activity-management-system

Open for bids GB open procedure

# Archive Activity Management System

[British Film Institute](https://tendernation.io/buyers/british-film-institute)

Open field

Estimated value

£170,000

Published

14 Oct 2026

Deadline

22 days left

9 Nov 2026

## Who can bid

- Below-threshold contract

    Buyers cannot shortlist bidders on suitability before tenders are in, so everyone gets to submit a bid (except some larger works contracts).

    [Procurement Act 2023, section 85](https://www.legislation.gov.uk/ukpga/2023/54/section/85)
- Open procedure

    Anyone can submit a full tender; there is no shortlisting stage.

## About this tender

The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose.

The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.

## CPV classification

Software package and information systems Document management software package Document management system Library, archives, museums and other cultural services Archive services

Source

Find a Tender (UK) · Notice 096921-2026

[View official notice](https://www.find-tender.service.gov.uk/Notice/096921-2026)

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