Source: https://tendernation.io/opportunities/01a13b85-05e6-70a3-8c29-ab0c03e4e37d/term-service-contract-for-lifts-associated-equipment closed GB restricted procedure # Term Service Contract for Lifts & Associated Equipment [Portsmouth City Council](https://tendernation.io/buyers/portsmouth-city-council) Estimated value £38,000,000 Published 11 May 2021 Deadline Closed 11 Jun 2021 ## About this tender Portsmouth City Council (the Council) is inviting expressions of interest from suitably experienced contractors for the responsive repairs, servicing, planned preventative maintenance and project replacement of lifts across the Council's entire property portfolio. The portfolio currently equates to approx. 121 housing lift assets and 60 commercial (Landlord) lift assets. Summary information in respect of the Council's property portfolio makeup and locations is included within Section II.2.3. below. The Council is targeting to have awarded the contract by 11th December 2021 to allow for commencement on 4th April 2022. Service requirements are currently delivered via an existing contractual arrangement with CES Limited which is due to expire on 31st March 2022 following utilisation of all available extension options. The contract will be let on an initial base term of 5 years with the option to extend by a further 5 years to a maximum total term of 10 years in increments of no more than 5 years at any one time. The primary scope of term service and optional project works is summarised within Section II.2.4. below. The contractor will be required to resource an effective out of hours service which is available all 365 days of the year. The value of the contract in respect of primary service and project works scope requirements could equate to approx. £300k to 600k per annum based upon current demand and therefore £3M to £6M in total if all extension options are taken up and the contract runs for the maximum allowable term of 10 years. A broad range of additional project works may also be included for within the contract as described within Section II.2.4. below at the option of the Council. In the unlikely event that all of the scope increase options were taken up in any one year this could increase the annual contract value from approx. £1M to £2M per annum for primary works only to £38M for maximum allowable scope increase. However given that it is not probable that all of the options will be taken up over the term of agreement, and if they are taken up may be within the later years of the allowable term and on a potentially fluctuating basis, the Council estimates that over the 10 year maximum allowable term the value of the contract could range from £3M for delivery of primary works only to approx. £38M at an upper level to allow realistic take up of scope increase options. The contract will be let using the NEC4 Term Service Option E Cost Reimbursable terms with project works let via task order with application of Z clauses which apply terms from the NEC4 ECC contract as required for the project in question. The contract will be managed on a full open book partnership basis with adoption of a range of Vanguard Systems Thinking designed processes and performance measures. Systems Thinking methodologies have been incorporated and applied across the Council's contracts with term service providers since 2006. The Council will undertake the procurement procedure used to award the contract in general accordance with the Restricted Procedure as set out within the Public Contracts Regulations (2015) to the following outline programme: - SSQ Issued - Tuesday 11th May 2021 - SSQ Return Deadline - Friday 11th June 2021 14:00 - ITT Issued - Monday 9th August 2021 - ITT Return Deadline - Friday 1st October 2021 at 14:00 - Notification of Preferred Bidder - Monday 29th November 2021 - Standstill Ends - Thursday 9th December 2021 23:59 - Contract Award - Friday 10th December 2021 - Contract Commencement - Monday 4th April 2022 Application is via completion and submission of a project specific Supplier Status Questionnaire (SSQ) by Friday 11th June 2021 14:00, which can be obtained from the Council's InTend e-sourcing solution using the following address - [in-tendhost.co.uk/portsmouthcc/aspx/home](https://in-tendhost.co.uk/portsmouthcc/aspx/home) Following assessment of SSQ submissions the top 3-4 ranked suppliers will be invited to tender. Read full description ## CPV classification Lift-maintenance services Stairlifts Building installation work Overhaul and refurbishment work Repair and maintenance services of building installations Source Find a Tender (UK) · Notice ocds-h6vhtk-02af54-2021-05-11T09:58:15+01:00 [View official notice](https://www.find-tender.service.gov.uk/Notice/ocds-h6vhtk-02af54-2021-05-11T09:58:15+01:00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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