Source: https://tendernation.io/opportunities/01a13b82-0d8b-73a8-ba45-c548423b6721/bbc-records-management-storage-retrieval awarded GB open procedure Suitable for SMEs # BBC Records Management, Storage & Retrieval [The British Broadcasting Corporation (BBC)](https://tendernation.io/buyers/the-british-broadcasting-corporation-bbc) Estimated value £600,000 Published 4 Feb 2021 Deadline Closed 8 Mar 2021 ## Who can bid - Buyer says suitable for SMEs The buyer ticked “suitable for SMEs” on the notice. Anyone can still bid. - Open procedure Anyone can submit a full tender; there is no shortlisting stage. [More contracts for small businesses and VCSEs](https://tendernation.io/opportunities/for-small-businesses) ## About this tender The BBC is looking to purchase secure records management and archival storage and retrieval service and is acting on its own behalf and as agent for BBC Studios Production Ltd and Children in Need. The records consist of working papers of the BBC relating both to content production (e.g. radio and television programmes and online content) and to business support functions such as HR, property management, legal, rights and commercial activities. The records comprise of predominantly standard storage boxes of semi-active pre-archival material and permanent archive material, including some tubes, non-standard boxes and other items. Services required include pre-storage for semi-active material and for permanent archival storage which must comply with EN 16893:2018 and BS 4971:2017 standard or equivalent (please note BS PD 5454:2012 has been superseded). The records comprise approximately 45,500 linear feet of predominantly standard storage boxes containing approximately 42,500 linear feet of standard (semi-active records) material and 3,000 linear feet of permanent archive material and includes documents, plans in tubes, and some non-standard boxes and other items provided by the BBC (or otherwise) for storage as part of the Services. The Professional Ability, Capacity and Experience of managing the scale of the requirement is a specific mandatory minimum requirement. The services will include retrieval, intake, destruction, scanning, re-boxing and an online tracking and ordering system. Standard Materials are retained according to the BBC's corporate retention schedule, pending appraisal and subsequent actions (destruction, further retention or designated as permanent archival). A smaller proportion (around 10%) has already been designated as archival and must be stored to EN 16893:2018 and BS 4971:2017 standard or equivalent. The BBC seeks a 3-year contract duration with options to extend by 2 x 12 month extensions to a total maximum duration of 5 years. Read full description ## CPV classification Storage and retrieval services Source Contracts Finder (UK) [View official notice](https://www.contractsfinder.service.gov.uk/notice/e694cbdd-2674-4178-9a9f-e9a5d3801d00) Never miss a tender like this again Get AI summaries, deadline alerts and a bid pipeline for tenders matched to your business. Free to start. 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