Source: https://tendernation.io/frameworks/RM6361 RM6361 · PCR15 Framework # Multifunctional Devices, GovPrint Hardware, Managed Print Provision and Digital All public sector organisations can access multifunctional devices, managed print services, technical resources, digital workflow, cloud solutions for digital transition and print consultancy services. Closed to new suppliers New suppliers can only get on when it is re-tendered. It runs until 11 Aug 2029. [Get call-off alerts](https://tendernation.io/register) [Official page on gca.gov.uk](https://www.gca.gov.uk/agreements/RM6361) - [12 suppliers on it](#suppliers) - [5 lots](#lots) - Aug 2029 agreement ends Aug 2025 to Aug 2029 · 30% through ## What is RM6361? RM6361 Multifunctional Devices, GovPrint Hardware, Managed Print Provision and Digital is a framework run by the Government Commercial Agency (formerly Crown Commercial Service), in its Hardware category. It has 5 lots and 12 suppliers. It runs from 12 August 2025 to 11 August 2029. How to join: New suppliers cannot join it now. The next chance is when it is re-tendered, before it ends on 11 August 2029. We have matched 23 published award notices to RM6361, from 21 buyers. ### Buyers that have used it - [UK Shared Business Services Limited 3 awards](https://tendernation.io/buyers/uk-shared-business-services-limited) - [Colchester City Council 1 award](https://tendernation.io/buyers/colchester-city-council) - [East Suffolk and North Essex NHS Foundation Trust 1 award](https://tendernation.io/buyers/east-suffolk-and-north-essex-nhs-foundation-trust) - [Halton Borough Council 1 award](https://tendernation.io/buyers/halton-borough-council) - [Hampshire County Council 1 award](https://tendernation.io/buyers/hampshire-county-council) - [Homes England (the name adopted by the Homes and Communities Agency) 1 award](https://tendernation.io/buyers/homes-england-the-name-adopted-by-the-homes-and-communities-agency) ## About this framework All UK public sector organisations can use this agreement, including: - Central government departments and their agencies - The wider public sector - The third sector You can use this agreement to buy: - Multifunctional devices (MFDs) - Print management software to monitor your printing and reduce waste - Managed print services - Workflow integration to sort through and combine documents (such as records management or hybrid mail) to help reduce waste print consultancy services to support with: - Drafting specifications and tender documents - Evaluation of tenders - Independent audits of print volumes or current fleet devices 9 hardware devices that include device management software and service and maintenance provision which are compatible with the GovPrint Cloud service You can use interim technical resources to support your own internal resources when needed. This agreement can help you with: - Replacing or rationalising your current MFDs - Managing existing number of MFDs (through walk in take-over) - Reducing print volumes - Introducing digital technology solutions to improve business processes developing digital workflow solutions using cloud based hosting through software as a service (SaaS), platform as a service (PaaS) and infrastructure as a service (IaaS) ### Why buyers use it - Access to the latest hardware, software and services on the market - Flexible route to market using further competition or direct award - Supports the Government Hubs Programme and estate rationalisation projects - Uses standard public sector contract (PSC) terms and conditions - Is a Department for Education-approved buying option on the Get Help Buying for Schools service ### Key facts Agreement number RM6361 Type PCR15 Framework Category Hardware Pillar Technology Status Live Started 12 Aug 2025 Ends 11 Aug 2029 Bids opened 7 Feb 2025 Bids closed 10 Mar 2025 From the Government Commercial Agency (formerly Crown Commercial Service). Buyer guides, documents and how to buy are on the [official RM6361 page](https://www.gca.gov.uk/agreements/RM6361). ## Lots 5 lots. Suppliers win a place on a lot, and buyers call off work from the lot that fits their need. 1. Lot 1 Multifunctional Print Devices (MFDs) and Basic Print Management Software Buy from a condensed catalogue of MFDs and basic print management software through the supplier’s web-based online solution. All sectors across government can use this lot. However, the education sector and local authorities might prefer this lot. Services available under this lot includes: - A range of 14 MFD devices to choose from - Consumables ( paper trays, staple finishers, hole punches) - Basic print management software (for example, PINS Access Software) - Maintenance, support services and leasing options 2. Lot 2 Multifunctional Print Devices (MFDs) Print Management and/or Digital Workflow So Buy from an extensive catalogue of MFDs ranging from entry level, standalone to fully networked, including: - Hardware print devices (including remanufactured) - Consumables - Print room equipment - Software options - Maintenance and support services - Cloud hosting and digital workflow solutions You can buy all the above services either as a combined service or independently. Our suppliers can also provide you with interim technical resources such as: - Project managers - Service need analyst or fleet - Security, service or technical architects to help with developing or implementing your service design needs You can use lot 2 to : - Access hardware (devices), software, consumables, service and maintenance - Buy or lease - Design and implement digital workflow or cloud based hosting solutions specific to your organisations needs - Manage your existing fleet, supported by service maintenance and software upgrades if needed 3. Lot 3 Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow u The managed print service reviews your current printing and document workflow practices. It also helps find new approaches as behaviours change across your organisation. These services can be adapted to your specific needs. This lot can be used to: - Determine the type of devices needed for different locations across different offices - Help suppliers install and manage these devices on your behalf and work alongside your internal stakeholders such as IT and security - Suppliers will remove devices once the contract has ended - Where you own your fleet of devices, our suppliers can take over management of that fleet - Replace devices during the contract period - Supplier can discuss replacement options - Suppliers will remove replacement devices once the contract has ended design and implement a digital workflow solution specific to your organisations needs (either as an independent contract, or as part of a wider service) design and implement a cloud based hosting service specific to your organisations needs (either as an independent contract, or as part of a wider service) Our suppliers can also provide you with interim technical resources such as: - Project managers - Service requirement analysts - Fleet, security, service or technical architects Our supplier’s interim resources can assist with development and implementation of your service design and delivery requirements. 4. Lot 4 GovPrint hardware, accessories and operational services Provides 9 hardware devices with device management software, service and maintenance provision, all compatible with the GovPrint Cloud Service. 5. Lot 5 Print Consultancy Services Independent vendor neutral audits and consultancy services, including: - Audits of your existing devices to determine print volumes, future needs or new print strategy - Audits of print management process and services - Advice on software and digital workflow solutions - Developing competition documents, such as specifications and award criteria Suppliers on this lot can help you with: - Advice and recommendations on your options - Strategic change - Process efficiencies - Savings and cost control opportunities ## Open call-offs Live notices that mention RM6361. Only suppliers already on the framework can bid for these. No open notice mentions RM6361 right now. Most call-offs run privately between the buyer and framework suppliers, so few are published. We check every new notice and can email you when one appears. [Get call-off alerts](https://tendernation.io/register) ## Suppliers 12 Companies with a place on RM6361. 12 have contract awards we have tracked; open one to see what they win. - [CANON (UK) LIMITED](https://tendernation.io/suppliers/canon) - [COMPUTACENTER (UK) LIMITED](https://tendernation.io/suppliers/computacenter) - [HP INC UK LIMITED](https://tendernation.io/suppliers/hp) - [KONICA MINOLTA BUSINESS SOLUTIONS (UK) LIMITED](https://tendernation.io/suppliers/konica-minolta-business-solutions) - [KYOCERA DOCUMENT SOLUTIONS (U.K.) LIMITED](https://tendernation.io/suppliers/kyocera-document-solutions) - [PARAGON CUSTOMER COMMUNICATIONS (LONDON) LIMITED](https://tendernation.io/suppliers/paragon-customer-communications-london) - [RICOH UK LIMITED](https://tendernation.io/suppliers/ricoh) - [SPECIALIST COMPUTER CENTRES PLC](https://tendernation.io/suppliers/specialist-computer-centres) - [VISION GROUP (HOLDINGS) LIMITED](https://tendernation.io/suppliers/vision-group-holdings) - [WYSE SOLUTIONS LTD](https://tendernation.io/suppliers/wyse-solutions) - [XEROX (UK) LIMITED](https://tendernation.io/suppliers/xerox) - [XMA LIMITED](https://tendernation.io/suppliers/xma) Know when this framework reopens TenderNation emails you new tenders that fit, including published call-offs, and shows which frameworks your competitors are on. 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