Source: https://tendernation.io/frameworks/RM6346 RM6346 · Closed Framework # Records Information Management, Digital Solutions and Associated Services 2 All public sector organisations can access storage, scanning, shredding and disposal services. Also provides support with NHS clinic preparation and transition to digital solutions through digital workflow and cloud. Closed to new suppliers New suppliers can only get on when it is re-tendered. It runs until 4 Mar 2030. [Get call-off alerts](https://tendernation.io/register) [Official page on gca.gov.uk](https://www.gca.gov.uk/agreements/RM6346) - [11 suppliers on it](#suppliers) - [4 lots](#lots) - Mar 2030 agreement ends Mar 2026 to Mar 2030 · 16% through ## What is RM6346? RM6346 Records Information Management, Digital Solutions and Associated Services 2 is a closed framework run by the Government Commercial Agency (formerly Crown Commercial Service), in its Hardware category. It has 4 lots and 11 suppliers. It runs from 5 March 2026 to 4 March 2030. How to join: New suppliers cannot join it now. The next chance is when it is re-tendered, before it ends on 4 March 2030. We have matched 3 published award notices to RM6346, from 3 buyers. ### Buyers that have used it - [British Library Board 1 award](https://tendernation.io/buyers/british-library-board) - [Commission for Tertiary Education and Research (Medr) 1 award](https://tendernation.io/buyers/commission-for-tertiary-education-and-research-medr) - [Foreign, Commonwealth and Development Office 1 award](https://tendernation.io/buyers/foreign-commonwealth-and-development-office) ## About this framework This is a UK wide agreement which replaces RM6175 Records Information Management, Digital Solutions and Associated Services. The main services include: - Support for planning, design and change to digital record solutions using workflow and cloud - Physical records storage and management services - Interim technical resources to support your own internal resources when needed - Support to reduce stored physical records - Support moving from partial or full digital records solution - Support for estate rationalisation or Government Hubs programmes - Access to interim technical resources, including security architects and project managers - Transfer of records under the Public Records Act 30/20 year rule - NHS clinic preparation service for NHS patient records specialist services for central government organisations identifying, selecting and transferring records of historical importance under the Public Records Act Agreement length This agreement will run for 4 years. A customer’s call off can be up to 7 years. All 4 lots expire on 4 March 2030. ### Why buyers use it - Flexible route to market using award with competition or award without competition - Services to reduce your physical records and merge paper documents into digital workflows - New to market clinic reparation services specific for NHS patient records - Cloud based hosting using Software as a Service (SaaS), Platform as a Service (PaaS) or Infrastructure as a Service (IaaS) and either through public, private or community cloud - Services complement and support Government Hubs Programme and estate rationalisation projects - Uses the agreed Public Sector Contract (PSC) terms and conditions ### Key facts Agreement number RM6346 Type Closed Framework Category Hardware Pillar Technology Status Live Started 5 Mar 2026 Ends 4 Mar 2030 Bids opened 22 Aug 2025 Bids closed 3 Nov 2025 From the Government Commercial Agency (formerly Crown Commercial Service). Buyer guides, documents and how to buy are on the [official RM6346 page](https://www.gca.gov.uk/agreements/RM6346). ## Lots 4 lots. Suppliers win a place on a lot, and buyers call off work from the lot that fits their need. 1. Lot 1 Records Information Management Services You can use this lot for core records management services: - On and off-site storage: secure storage of records at your premises or at an off site location - Scanning: change physical records into digital copies - Shredding and destruction: secure disposal of records that are no longer needed - Transition support: help moving from on-site storage to an off-site solution 2. Lot 2 Combined Digital Workflow, Cloud Hosting and Records Management Services Lot 2 includes all services available under lot 1, with additional services to help buyers moving towards digital solutions. Use this lot to reduce existing physical paper records and move towards a digital solution. This lot can also be used for core physical records management and storage. on and off-site storage: secure storage of records at your premises or at an off site location scanning: change physical records into digital copies shredding and destruction: secure disposal of records that are no longer needed transition support: help moving from on-site storage to an off-site solution digital workflow solutions: Services to support the planning, design, and change to digital record solutions using workflow and cloud back scanning, and implementing your digital strategies: scanning existing paper records to create digital copies and planning and putting in place your organisation's approach to digital records 3. Lot 3 Full Management of National Health Service (NHS) Patient Records (Off site) Use this lot for managing NHS patient records. clinic preparation services: preparing records for clinic loose filing service (reuniting of loose paperwork with original notes) creation of new patient records along with storage, transportation (delivery/collection) digitisation, including scanning of patient records off site storage of patient records at supplier’s site third party interim resources including, on site managed service when needed 4. Lot 4 Specialist Records Management Services This lot supports the Public Records Act under the 30/20 year rule. Central government (and those listed in the “available for” section) can use these services to identify, select, appraise and sensitively review content before transferring them for permanent preservation at The National Archives or another approved place of deposit. This lot is made up of 5 service lines: - Listing - Cataloguing - Appraisal and selection - Sensitivity review, including fully managed or triage service options - Record preparation service ## Open call-offs Live notices that mention RM6346. Only suppliers already on the framework can bid for these. No open notice mentions RM6346 right now. Most call-offs run privately between the buyer and framework suppliers, so few are published. We check every new notice and can email you when one appears. [Get call-off alerts](https://tendernation.io/register) ## Suppliers 11 Companies with a place on RM6346. 11 have contract awards we have tracked; open one to see what they win. - [CROWN RECORDS MANAGEMENT LIMITED](https://tendernation.io/suppliers/crown-records-management) - [DAJON DATA MANAGEMENT LTD](https://tendernation.io/suppliers/dajon-data-management) - [DeepStore](https://tendernation.io/suppliers/deepstore) - [HARLOW PRINTING LIMITED](https://tendernation.io/suppliers/harlow-printing) - [IRON MOUNTAIN (UK) PLC](https://tendernation.io/suppliers/iron-mountain) - [KELLY'S STORAGE LIMITED](https://tendernation.io/suppliers/kelly-s-storage) - [ON-SITE SCANNING LIMITED](https://tendernation.io/suppliers/on-site-scanning) - [RESTORE PLC](https://tendernation.io/suppliers/restore) - [STORETEC SERVICES LIMITED](https://tendernation.io/suppliers/storetec-services) - [XBP EUROPE LIMITED](https://tendernation.io/suppliers/exela-technologies) - [XEROX (UK) LIMITED](https://tendernation.io/suppliers/xerox) Know when this framework reopens TenderNation emails you new tenders that fit, including published call-offs, and shows which frameworks your competitors are on. 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